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Proposal & Bid Notice Details:



Project Specs:

Notice ID #: 5996

Bid Date: 11/06/2019

Type Of Notice: Request for Qualifications
Location: CA: Yountville


Contact: See Notice Summary for details on how to respond to this notice.

Notice Summary:

Request for Qualifications (RFQ)

The Department of General Services (DGS), Real Estate Services Division (RESD), Project Management and Development Branch (PMDB) is requesting Statements of Qualifications (SOQ) from firms, pursuant to Government Code §4525 et seq.



                                                 DEPARTMENT OF VETERANS AFFAIRS
                                                 100 CALIFORNIA DRIVE
                                                 YOUNTVILLE VETERANS HOME
                                                 YOUNTVILLE, NAPA COUNTY, CA


The project shall provide for renovation of the existing Central Plant and Chilled Water Distribution Infrastructure at the Yountville Veterans Home, Yountville, Ca. The Veterans Home provides housing and health care services under OSHPD regulations for 800 residents. Central Plant; replacement of two existing 600 hp boilers with three new 500 hp boilers, two new emergency generators, replacement of electrical panel, condensate tank, de-aerator tank, cooling towers, and related pumps, valves and piping, new concrete pads, steel base for cooling towers, chemical supply and water softener systems. Demolition work will include removal of concrete, asphalt, hazardous materials, old equipment, and miscellaneous valves and piping. Chilled Water System; new cooling towers, chilled water pumps, condenser water pumps, automatic flow control valves, automatic water isolation valves, bypass circuit and automatic valves, additional chiller plant, temperature control system, new 3-way control valves in various buildings, new underground pipelines near Holderman Hospital and Central Plant. Site Work consists of demolition, grading, trench excavation, slab excavation, excavation and fill earthwork, new retaining walls & concrete slabs, relocation of existing utilities and installation of new utilities, etc.


The estimated cost of construction is approximately $17,500,000.00.




The Firm shall provide professional construction project management (CPM), Commissioning of Industrial Mechanical systems and additional services required as related to the project description above. The services may include, but not be limited to, construction project design review and evaluation, construction mobilization and supervision, bid evaluation, project scheduling and review, cost estimating, cost-benefit analysis, change order & claims review and negotiation, quality assurance, code review interpretation, contract compliance, phasing, OSHPD peer review management, commissioning and general management and administration of a construction project.


The firm selected for this work and all sub-consultants are precluded from participating in any of the construction or other competitively bid contract work on this project.




Firms that are interested in providing professional services for this contracting opportunity shall submit the following information in 8.5” x 11” format (11-point font or greater) with each of the numbered sections collated in a separate tab. Firms shall ensure that their written responses indicate how they meet the Selection Criteria listed below.


All submittals must be accompanied by a compact disk (CD) that contains all of the Firm’s submitted documents. Other forms of electronic storage media will not be accepted.


Submit two (2) sets of the following:


1. Letter of Interest that includes the Federal Identification Number of the firm as well as the person authorized to negotiate and sign all agreements.


2. Executive Summary (2 pages maximum).


3. Federal Form SF330 (“Architect-Engineer Qualifications”) Parts I & II for your firm, and Federal Form SF330 Part II for any proposed sub-contractors. The current revision of these forms is available here.


4.    Written statement of the firm’s qualifications that is responsive to the selection criteria below. Firms shall respond in writing indicating how they believe their qualifications fulfill the requirements of these criteria. Firms must respond to each numbered criterion with complete and organized responses.


5. Additional Required Documents


a. Current Statement of Information (can be obtained on the California Secretary of State’s website here). If operating under a fictitious business name, provide all supporting documentation (i.e. fictitious business name statement certified by the appropriate county clerk).


b. If applicable, proof of current certification from the DGS Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS). This information can be obtained here.


c. Completed and signed California Civil Rights Laws Attachment, available here.


d. Proof of current registration with the California Department of Industrial Relations. This information can be obtained here.


e. Darfur Contracting Act Certification. This form can be found here.


f. Iran Contracting Act Certification. This form can be found here.


g. The Bidder’s Declaration Form (GSPD-05-105, which can be found here). This form documents subcontracted services.

The State encourages Small Businesses and Disabled Veteran Business Enterprises participation.

To locate certified firms for subcontracting purposes, start on Cal eProcure (here). Click on “Small Business / Disabled Veteran Business Enterprise,” then “Search for Certified SB/DVBE Firms.” In

the Certification Type, select any combination of Micro Business (MB), Small Business (SB), or Disabled Veteran Business Enterprise (DVBE).

Additionally, there are fields that allow for a narrowing of the search. In the UNSPSC Classifications field, a search can be conducted in which the words “architectural” or “engineering” are used. If, for example, the UNSPSC Classification for Architectural Engineering (81101508) is selected, in addition to Disabled Veteran Business Enterprise (DVBE), Service Area (County) Sacramento (34), a number of DVBE certified firms that associate with the Architectural Engineering category are shown.

If you feel your company or your subcontractor qualifies as either, you may go here for more information or call OSDS at (916) 375-4940 for further information.

Please note that no preference in the qualifications category can be given to Small Business firms under the contracting law set up for professional services contracts (Architectural, Engineering, Environmental Services, etc.). Procedures shall assure maximum participation of small business firms, as defined by the Director of General Services pursuant to Government Code Section 14837.




Documents shall be received no later than Wednesday, November 6, 2019 at 5:00 PM.

Documents shall be submitted to:


Department of General Services
Real Estate Services Division
Project Management & Development Branch
Attn: Karena Benskin, Contracts Analyst
707 3rd Street, 4th Floor
West Sacramento, CA 95605


Facsimile or e-mail submittals will not be considered.



1. Professional experience of the firm in relation to the work to be performed – list each person with their role and office location for all staff identified as a part of this proposal (identify staff of sub-consultants similarly but separately).


2. Professional experience of the principals to be assigned to the project – list the Principals to be assigned to and involved with the project.


3. Professional experience and training of key personnel – list staff education, certification and training.


4. Demonstrated competence and specialized experience of firm.


5. Nature and quality of completed work.


6. Firm’s workload, reliability of firm and continuity of proposed firm’s staff and sub-consultants with firm.


7. Location of firm office(s) for project coordination and services.


8. Demonstrated ability of coordinating and working with various governmental subdivisions, jurisdictions and municipalities.

 9. Demonstrated expertise and experience in cost estimating, scheduling and phasing, value engineering and cost benefit analysis.


10. Demonstrated experience in commissioning of Industrial Mechanical Systems within existing operational facilities.


11. Demonstrated ability to adjust firms’ standard policies and procedures in a professional manner to meet the needs of a project as defined by the state.


Consultant team shall be comprised of all disciplines necessary to effectively provide essential and ancillary services for the work described for the project. Team shall be experienced with designs of similar nature, size and complexity.




Firms will be selected on the basis of written responses to this RFQ and an oral interview.


Submittals will be evaluated and scored based upon the above selection criteria for those firms who have complied with the minimum qualification requirements.


Typically, three firms with the highest scores will be selected for the “short list.” These firms will be invited for an interview and asked to make an oral presentation on their firm and its qualifications and experience.


Upon completion of all interviews, the firms will be rated in order of preference – 1, 2, 3, etc. The number one firm will be asked to submit a fee proposal. The State will attempt to negotiate a fee for services. In the event that a satisfactory agreement cannot be negotiated, the State will terminate negotiations with the firm and begin negotiations with the next ranked firm and so on. After successful negotiations, a contract will be awarded and executed.


The State reserves the right to terminate the selection proceedings at any time.


Ten percent (10%) percent retention will be held for all progress payments made to Consultant. When the estimated amount to be retained exceeds ten thousand dollars ($10,000), and the retention continues for a period of 60 days beyond the completion of phased services, upon written request and at the expense of the Consultant, the State will pay the retentions earned directly to a state or federally chartered bank in this state, as the escrow agent (Public Contract Code § 6106.5). See Public Contract Code § 6106.5 (e) for further requirements pertaining to sub-consultants.




Pursuant to Labor Code § 1725.5, contractors must register with the Department of Industrial Relations (DIR) as a Public Works Contractor to bid on, be listed in a bid proposal or engage in the performance of any public works contract. The application also provides agencies that administer public works programs with a searchable database of qualified contractors. Application and renewal are completed online here. The current annual fee is $400 and the registration period coincides with the fiscal year.


All A&E contractors and subcontractors shall be required to comply with the Monitoring and Enforcement Program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports directly to the DIR as applicable and cooperation with on-site monitoring by

DIR personnel if the work performed is covered by prevailing wage laws. Not all work performed by an A&E Firm or its subcontractors are covered by prevailing wage laws. Refer to Labor Code § 1771.4 et seq. or visit the Prevailing Wage Requirements page of the DIR website here.




Pursuant to Labor Code Section § 1774, the Contractor and any subcontractors, regardless of tier, shall pay not less than the specified prevailing wage rates to all workers employed in the execution of the Contract.


Copies of the prevailing rate of per diem wages are on file at the Department of General Services, which shall be made available to all interested parties. Additionally, these prevailing wage rates are available on the DIR website here.


This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.




All technical questions should be directed to Robert Palomba, Project Director, 916-376-1713.


All contract related questions and questions regarding the submission of RFQs should be directed to Karena Benskin, Contracts Analyst at (916) 375-5265 or




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