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Proposal & Bid Notice Details:


SAN FRANCISCO BAY AREA RAPID TRANSIT DISTRICT

SAN FRANCISCO BAY AREA RAPID TRANSIT DISTRICT-NTB-CONTRCAT NO-17BM-110-FOR, LMA CPU RM INTERIM COOLING RELIABILITY IMPROVEMENTS PROJECT


Project Specs:

Notice ID #: 6015

Bid Date: 03/17/2020

Type Of Notice: Invitation to Bid
Location: CA: San Francisco


Contact: See Notice Summary for details on how to respond to this notice.


Notice Summary:

SAN FRANCISCO BAY AREA RAPID TRANSIT DISTRICT

NOTICE TO BIDDERS

GENERAL INFORMATION

The SAN FRANCISCO BAY AREA RAPID TRANSIT DISTRICT, 300 Lakeside Drive, Oakland, California 94612, is advertising for Bids for LMA Computer Room Interim Cooling Reliability Improvements, Contract No. 17BM-110, on or about October 25, 2019 with Bid Opening at 2:00 p.m. on Tuesday, March 17, 2020.


DESCRIPTION OF WORK TO BE PERFORMED

The Work includes, but is not limited to, such work as the furnishing of all labor, materials, equipment and services necessary to remove existing computer room air-conditioning unit (CRAC), circulating pumps and cooling tower, and replace with new computer room air handler (CRAH), circulating pumps skid, air-cooled chiller and generator as outlined in the Contract Specifications and Contract Drawings. The pumps, chiller and generator (identified as Rental Equipment) shall rented and maintained (preventative and corrective maintenance) for a term of two (2) years. Optional work, such as three (3) 1-year optional extensions for rental equipment and services, may be included, at the discretion of the District, subject to available funding. This project contains Security Sensitive Information (SSI).

At the time of submitting a Bid, the Bidder must have a valid State Contractor's license, Classification A – General Engineering Contractor License or B – General Building Contractor, and be in good standing with the Contractors' State License Board. Bidder shall also submit with the Bid, proof of current registration with the State Department of Industrial Relations (DIR) in conformance with the requirements of State Labor Code Section 1725.5 and Section 1771.1. If the Bidder is a joint venture, each of the joint venturers as well as the joint venture must have a current, active license in good standing to act separately in the capacity of a Contractor within the State, in accordance with Section 7029 and 7029.1 of the State Business and Professions Code and also be currently registered with the State DIR, or the Bid may be rejected.

The estimated value of this Contract is $1 Million to $2 Million.

PRE-BID MEETING

The only highly recommended pre-Bid meeting and site tour will be held at the District's Offices, at 300 Lakeside Drive, Oakland, CA 94612. Only individuals that have passed the security clearance will be allowed to participate in the highly recommended pre-Bid meeting and site tour. At the highly recommended pre-Bid meeting, the District's Non-Discrimination Program for Subcontracting and the District’s Small Business Program will be explained. In addition, the District’s requirements related to bidding on this Security Sensitive Contract will be explained. The site tour will be conducted immediately following the pre-Bid meeting.

HOW TO OBTAIN OR SEE BID DOCUMENTS

(Available on or after January 3, 2020)

Any prospective Bidder intending to participate in the bidding process must sign a Non-Disclosure Agreement for Release of Security Sensitive Information for Bidding Purposes (NDA for Bidding Purposes) with the District. The Security Sensitive Information as defined in the NDA for Bidding Purposes includes but is not limited to the Bid Documents. The NDA for Bidding Purposes may be obtained from the Office of the District Secretary by submitting a written request, in the form of Attachment 1 to this Invitation to Bid, to the District Secretary by fax to (510) 464-6011 or by mail at the mailing address: Office of the District Secretary, San Francisco Bay Area Rapid Transit District (BART), 23rd Floor, 300 Lakeside Drive, Oakland, California 94612. The written request form (Attachment 1) can also be downloaded from the BART website:

https://www.bart.gov/about/business/procurement/contractsout .

In order to participate, this written request must be received by the District Secretary by 4:00 p.m. on THURSDAY, NOVEMBER 21, 2019.

Prospective Bidders must provide the District with a list of all individuals anticipated to be granted access to Security Sensitive Information (SSI) and/or who will participate in the mandatory pre-Bid meeting and site tour. A deposit in the form of a certified or cashier's check, valid for at least six (6) months, drawn in favor of the San Francisco Bay Area Rapid Transit District in the amount of five thousand dollars ($5,000) as guarantee of compliance with the conditions of the NDA for Bidding Purposes is required. A completed Federal Form W-9 with the Taxpayer ID Number for the prospective Bidder is also required to be provided. The checks from prospective Bidders who have passed the Security Clearance will be cashed once such prospective Bidders pass the Security Clearance. The checks from prospective Bidders that do not pass the Security Clearance will be returned to them uncashed. The District will hold the guaranty deposit from Prospective Bidders that have passed the Security Clearance until the unsuccessful Bidders’ SSIH certifies that all SSI documents held by the Bidder and its Subcontractors and third parties have been either destroyed or returned to the District. Such certification shall be provided within thirty (30) Days after the Bidders are notified that the District has executed the Contract with another firm. Failure to certify that all SSI documents held by the Bidder or its Subcontractors and third parties have been destroyed or returned to the District will constitute a violation of the NDA. Violations of the NDA will cause a forfeiture of the five thousand dollars ($5,000) guaranty deposit and are grounds for disqualifying such Bidders from participation in District Contracts. The successful Bidder’s five thousand dollars ($5,000.00) guaranty deposit will be held by the District until the guaranty deposit required by the Non-Disclosure Agreement for Release of Security Sensitive Information for Construction (NDA for Construction) has been established.

Prospective Bidders shall attach to the NDA for Bidding Purposes a copy of a government issued photo identification (ID), preferably a driver's license, for each listed individual. The executed NDA for Bidding Purposes, the required five thousand dollars ($5,000.00) deposit, a completed Federal Form W-9 with the Taxpayer ID Number for the prospective Bidder, and IDs, must be received by the District Secretary at the address contained herein by 4:00 p.m. on FRIDAY, DECEMBER 20, 2019.

The prospective Bidder is requested to submit to the District Secretary at the address contained herein, sealed envelope labeled “Personal Information and NDA for Bidding Purposes for Contract No. 17BM-110“, containing the IDs, Exhibit A, the certified or cashier’s check, the completed Federal Form W-9 with the Taxpayer ID Number for the prospective Bidder, and the NDA for Bidding Purposes.

Prospective Bidders’ attention is directed to Section 6 of the NDA for Bidding Purposes that requires, before prospective Bidder discloses any SSI to a third party (Subcontractors, Suppliers, Consultants and other third parties), such third party must execute the Third Party Non-Disclosure Agreement for Release of Security Sensitive Information for Bidding Purposes (Third Party NDA for Bidding) and complete a security screening. The Third Party NDA for Bidding may be obtained from the Office of the District Secretary by submitting a written request, in the form of Attachment 2 to this Invitation to Bid, to the District Secretary by fax to (510) 464-6011 or by mail at the mailing address: Office of the District Secretary, San Francisco Bay Area Rapid Transit District (BART), 23rd Floor, 300 Lakeside Drive, Oakland, California 94612. The written request form (Attachment 2) can also be downloaded from the BART website: http://www.bart.gov/about/business/procurement/contractsout.

Such third party must provide the District with a list of all individuals anticipated to be granted access to SSI and/or who will participate in the mandatory pre-Bid meeting and site tour. The third party shall attach to the Third Party NDA for Bidding a copy of a government issued photo identification (ID), preferably a driver's license, for each listed individual. The executed Third Party NDA for Bidding and IDs, must be received by the District Secretary at the address contained herein by 4:00 p.m. on FRIDAY, DECEMBER 20, 2019.

The third party is requested to submit to the District Secretary at the address contained herein, sealed envelope labeled “Personal Information and the Third Party NDA for Contract No.17BM-110“, containing the ID’s, Exhibit A, and the Third Party NDA for Bidding.

The District will protect all personal information from unauthorized disclosure. The IDs, will be used only for a law enforcement check to compare the names against a Terrorist Watch List. Only individuals who pass the Security Clearance will be allowed access to the SSI and participation in the mandatory pre-Bid meeting and site tour. It is anticipated that within fourteen (14) Days after receipt of the executed NDA for Bidding Purposes /Third Party NDA for Bidding, the five thousand dollar ($5,000.00) deposit, the completed Federal Form W-9 with the Taxpayer ID Number for the prospective Bidder, and IDs, the District will notify the prospective Bidders/third parties about the results of the Security Clearance. Such notification will be sent to the address provided by the prospective Bidder/third party in Attachment 1 or 2 to this Invitation to Bid in a manner that provides verification of receipt. The District will include Exhibit A with the notification. The notification to the prospective Bidder/third party who has passed the Security Clearance will address the date and time of the mandatory pre-Bid meeting and site tour.

The District retains ownership of all SSI. Following execution of the Contract, the District will notify all unsuccessful Bidders of this action and request that all SSI be returned to the District within the next thirty (30) Days. The District will return the five thousand dollar ($5,000.00) deposit to unsuccessful Bidders following certification by the unsuccessful Bidders’ Security Sensitive Information Handler (SSIH) that all SSI documents held by the Bidder and its Subcontractors and third parties have been destroyed or returned to the District.

Following receipt of notification that the prospective Bidder has passed the Security Clearance, the prospective Bidder’s representative who has passed the Security Clearance shall purchase and pick up the Bid Documents from the District Secretary’s office, on the 23rd Floor at 300 Lakeside Drive, Oakland, California. Documents will not be mailed. Payment for the Bid Documents will be made by either cash, check, or postal money order drawn in favor of the San Francisco Bay Area Rapid Transit District in the following amount, which includes any applicable sales tax, and is not refundable:

Contract Book and Contract Drawings (Includes forms for submittal of Bids) $40.00

BART Facilities Standards (BFS), Standard Specifications, Release R3.1.2, dated April 2018 :

BFS Compact Disc (CD) $ 20.00

Full Size Drawings, per sheet $ 2.50

Copies of BART Facilities Standards, Standard Specifications, and Release R3.1.2, dated April 2018 may be purchased as described above or may be downloaded from the District website:www.bart.gov .

Bidders are informed that all of these documents will be required in the preparation of Bids. Each Bid shall be on a prescribed Bid Form and shall be for the entire Contract including all Bid Items.

The Contract Documents will not be available at public and private plan rooms. A Bidder who has passed the Security Clearance but does not wish to purchase the Contract Documents may view them by arrangement at BART’s offices at 300 Lakeside Drive, Oakland, CA 94612. A request for such viewing shall be directed to the Contract Administrator, Jeanet Moore, at (510) 287-4730 or email JMoore3@bart.gov. Viewing sessions are limited to two (2) hours in duration. Additional sessions may be available but are not guaranteed.

Dated at Oakland, California, this 24th day of October 2019.

\s\ Jacqueline R. Edwards __________________

Patricia K. Williams, District Secretary

San Francisco Bay Area Rapid Transit District

10/29/19

CNS-3308881#

DAILY PACIFIC BUILDER



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