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Proposal & Bid Notice Details:


DEPARTMENT OF GENERAL SERVICES

DEPARTMENT OF GENERAL SERVICES-RFQ-RESD-PMDB-2019-10-FOR, VENTURA TRAINING CTR-RENOVATE FACILITY PROJECT


Project Specs:

Notice ID #: 6066

Bid Date: 12/02/2019

Type Of Notice: Request for Qualifications
Location: CA: Ventura

BDOQ: DVBE, SBE

Contact: See Notice Summary for details on how to respond to this notice.


Notice Summary:

Request for Qualifications (RFQ)

DEPARTMENT OF GENERAL SERVICES
REAL ESTATE SERVICES DIVISION
PROJECT MANAGEMENT AND DEVELOPMENT BRANCH

The Department of General Services (DGS), Real Estate Services Division (RESD), Project Management and Development Branch (PMDB) is requesting Statements of Qualifications (SOQ) from firms, pursuant to Government Code §4525 et seq.


      I.        PROJECT DESCRIPTION


RESD-PMDB 2019-10           Ventura Traning Center- Renovate Facility
                                                 Department of Forestry- and Fire Protection
                                                 Camarillo, Ventura County, CA 93010


                                                           

The project is to construct the Ventura Training Center.  Project elements include, but are not limited to: an emergency crew transport (ECT) apparatus building, shop/warehouse, 22-bed barracks building, modular unisex shower and restroom, 6 office administration building, 22-bed female crew member dormitory building, site work (8.5 acres) and utilities.  Site development includes demolition, earthwork, drainage, roads, curbs and paving, gutters and walks, fuel island (includes vault), site lighting, vehicle wash rack, hose wash rack, fencing and landscaping.  Utilities include water tank (sized for fire sprinklers), water, sanitary sewer, electrical power, LPG/natural gas, telephone cabling/installation, radio cabling/installation and solar power.

 

The estimated cost of construction is approximately $15,000,000.

 

    II.        SCOPE OF SERVICES

 

Responsibilities include, but are not limited to, existing facility surveys, utilities survey,  hazardous materials survey and mitigation plans, hazardous materials observation and reporting, construction cost estimating, due diligence, LEED, fire center facilities design, construction documents, discipline coordination, quality assurance and control, regulatory agency submittal for plan review and approval, coordination with State’s consultant’s preparing California Environmental Quality Act (CEQA) documentation, utility design and coordination, regular reporting, project cost control, project schedule control, project meetings, selection of FF&E (furniture, fixtures, and equipment), materials testing and inspection requirements, construction support, on-site construction monitoring of general contractor’s work for compliance with Contract Documents including punch-list for project close-out and post-project close-out, and other services as required by the project scope.  Provide professional scheduling throughout the project for conformance with the critical path.

 

The successful firm shall provide professional architectural and engineering design, and additional services as required, for the above-referenced design-bid-build project. The services may include, but not be limited to, reports, assessments, studies, preliminary plans, working drawings, cost estimates, bidding support, and construction support. All work shall be performed under and be approved by a design professional licensed in the State of California. 

 

The firm selected for this work and all sub-consultants are precluded from participating in any of the construction or other competitively bid contract work on this project. 

 

 

 

   III.        MINIMUM REQUIREMENTS

 

Firms that are interested in providing professional services for this contracting opportunity shall submit the following information in 8.5” x 11” format (11-point font or greater) with each of the numbered sections collated in a separate tab. Firms shall ensure that their written responses indicate how they meet the Selection Criteria listed below.

 

All submittals must be accompanied by a compact disk (CD) or USB Thumb Drive that contains all of the Firm’s submitted documents. Other forms of electronic storage media will not be accepted.

 

Submit two (2) sets of the following:

 

1. Letter of Interest that includes the Federal Identification Number of the firm as well as the person authorized to negotiate and sign all agreements. 

 

2. Executive Summary (2 pages maximum).

 

3. Federal Form SF330 (“Architect-Engineer Qualifications”) Parts I & II for your firm, and Federal Form SF330 Part II for any proposed sub-contractors.  The current revision of these forms is available here.

 

a. If desired, include this subsection. For each resume, firms may supplement the Form 330 (no more than one supplemental page per person) with further information on each individual’s proposed project assignment and responsibilities, their specific professional experience related to this assignment, and their current work assignment(s) and projected completion dates.

 

4. Written statement of the firm’s qualifications that is responsive to the selection criteria below. Firms shall respond in writing indicating how they believe their qualifications fulfill the requirements of these criteria. Firms must respond to each numbered criterion with complete and organized responses.

 

5. Additional Required Documents

 

a. Current Statement of Information (can be obtained on the California Secretary of State’s website here).  If operating under a fictitious business name, provide all supporting documentation (i.e. fictitious business name statement certified by the appropriate county clerk).

 

b. If applicable, include the following paragraph. Verification of California license for Professional Engineers, Land Surveyors, or Geologists (can be obtained on the Department of Consumer Affairs website here); or verification of California license for Professional Architects (can be obtained on the Department of Consumer Affairs website here).

 

c. If applicable, proof of current certification from the DGS Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).  This information can be obtained here.

 

d. Completed and signed California Civil Rights Laws Attachment, available here.

 

e. Proof of current registration with the California Department of Industrial Relations. This information can be obtained here.

 

f. Darfur Contracting Act Certification. This form can be found here.

 

g. Iran Contracting Act Certification. This form can be found here.

 

h. The Bidder’s Declaration Form (GSPD-05-105, which can be found here). This form documents subcontracted services.

The State encourages Small Businesses and Disabled Veteran Business Enterprises participation.

To locate certified firms for subcontracting purposes, start on Cal eProcure (here). Click on “Small Business / Disabled Veteran Business Enterprise,” then “Search for Certified SB/DVBE Firms.” In the Certification Type, select any combination of Micro Business (MB), Small Business (SB), or Disabled Veteran Business Enterprise (DVBE).

Additionally, there are fields that allow for a narrowing of the search. In the UNSPSC Classifications field, a search can be conducted in which the words “architectural” or “engineering” are used. If, for example, the UNSPSC Classification for Architectural Engineering (81101508) is selected, in addition to Disabled Veteran Business Enterprise (DVBE), Service Area (County) Sacramento (34), a number of DVBE certified firms that associate with the Architectural Engineering category are shown.

If you feel your firm or your subcontractor qualifies as either, you may go here for more information or call OSDS at (916) 375-4940 for further information.

Please note that no preference in the qualifications category can be given to Small Business firms under the contracting law set up for professional services contracts (Architectural, Engineering, Environmental Services, etc.). Procedures shall assure maximum participation of small business firms, as defined by the Director of General Services pursuant to Government Code Section 14837.

 

  IV.        SUBMISSION INFORMATION AND DEADLINE


Documents shall be received no later than Friday, December 2, 2019 before 5:00 P.M. Documents shall be submitted to:

 

Department of General Services
Real Estate Services Division
Project Management & Development Branch
Attn: Peter Chau, Contracts Analyst
707 3rd Street, 4th Floor
West Sacramento, CA 95605

 

Facsimile or e-mail submittals will not be considered.                                                  

 

    V.        SELECTION CRITERIA

 

1. Professional experience of the firm in relation to the work to be performed – list each person with their role and office location for all staff identified as a part of this proposal (identify staff of sub-consultants similarly but separately).

 

2. Professional experience of the principals to be assigned to the project – list the Principals to be assigned to and involved with the project.

 

3. Professional experience and training of key personnel – list staff education, certification and training.

 

4. Demonstrated competence and specialized experience of firm.

 

5. Nature and quality of completed work.

 

6. Reliability of firm and continuity of proposed firm’s staff and sub-consultants with firm.

 

7. Firm’s workload and demonstrated ability to meet schedules.

 

8. Location of firm office(s) for project coordination and services.

 

9. Demonstrated ability of coordinating and working with various governmental subdivisions, jurisdictions and municipalities.

 

10. Demonstrated LEED and ZNE experience and capabilities.

 

11. Demonstrated effectiveness of the Quality Assurance program and procedures being utilized by firm. 

 

12. Demonstrated ability in design and phased construction projects in secured, occupied facilities.

Consultant team shall be comprised of all disciplines necessary to effectively provide essential and ancillary services for the work described for the project. Team shall be experienced with designs of similar nature, size and complexity.

 

  VI.        CONTRACT ADMINISTRATIVE PROCESS

 

Firms will be selected on the basis of written responses to this RFQ and an oral interview.

 

Submittals will be evaluated and scored based upon the above selection criteria for those firms who have complied with the minimum qualification requirements.

 

Typically, three firms with the highest scores will be selected for the “short list.” These firms will be invited for an interview and asked to make an oral presentation on their firm and its qualifications and experience.

 

Upon completion of all interviews, the firms will be rated in order of preference – 1, 2, 3, etc. The number one firm will be asked to submit a fee proposal. The State will attempt to negotiate a fee for services. In the event that a satisfactory agreement cannot be negotiated, the State will terminate negotiations with the firm and begin negotiations with the next ranked firm and so on. After successful negotiations, a contract will be awarded and executed.

 

The State reserves the right to terminate the selection proceedings at any time.

 

Ten percent (10%) percent retention will be held for all progress payments made to Consultant. When the estimated amount to be retained exceeds ten thousand dollars ($10,000), and the retention continues for a period of 60 days beyond the completion of phased services, upon written request and at the expense of the Consultant, the State will pay the retentions earned directly to a state or federally chartered bank in this state, as the escrow agent (Public Contract Code § 6106.5). See Public Contract Code § 6106.5 (e) for further requirements pertaining to sub-consultants.

 

 

 VII.        Labor Compliance Monitoring & Enforcement Program - Contractor Registration


Pursuant to Labor Code § 1725.5, contractors must register with the Department of Industrial Relations (DIR) as a Public Works Contractor to bid on, be listed in a bid proposal or engage in the performance of any public works contract. The application also provides agencies that administer public works programs with a searchable database of qualified contractors. Application and renewal are completed online here. The current annual fee is $400 and the registration period coincides with the fiscal year.

 

All A&E contractors and subcontractors shall be required to comply with the Monitoring and Enforcement Program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports directly to the DIR as applicable and cooperation with on-site monitoring by DIR personnel if the work performed is covered by prevailing wage laws. Not all work performed by an A&E Firm or its subcontractors are covered by prevailing wage laws. Refer to Labor Code § 1771.4 et seq. or visit the Prevailing Wage Requirements page of the DIR website here.

 

VIII.        Prevailing Wages


Pursuant to Labor Code Section § 1774, the Contractor and any subcontractors, regardless of tier, shall pay not less than the specified prevailing wage rates to all workers employed in the execution of the Contract.

 

Copies of the prevailing rate of per diem wages are on file at the Department of General Services, which shall be made available to all interested parties. Additionally, these prevailing wage rates are available on the DIR website here.

 

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.


  IX.        QUESTIONS

 

All technical questions should be directed to Pamela Mendoza, Project Director at pamela.mendoza@dgs.ca.gov.

 

All contract related questions and questions regarding the submission of RFQs should be directed to peter.chau@dgs.ca.gov, Contracts Analyst at (916) 375-4326 or peter.chau@dgs.ca.gov.

 

 



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