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Proposal & Bid Notice Details:


Jay Agency

DEPARTMENT OF GENERAL SERVICES-RFQ-RESD-PMDB-2019-11-FOR, GREG BATSON BLDG RENOVATION PROJECT


Project Specs:

Notice ID #: 6180

Bid Date: 02/18/2020

Type Of Notice: Request for Qualifications
Location: CA: Sacramento

BDOQ: DVBE

Contact: See Notice Summary for details on how to respond to this notice.


Notice Summary:



REQUEST FOR QUALIFICATIONS

DEPARTMENT OF GENERAL SERVICES
REAL ESTATE SERVICES DIVISION
PROJECT MANAGEMENT AND DEVELOPMENT BRANCH

The Department of General Services (DGS), Real Estate Services Division (RESD), Project Management and Development Branch (PMDB) is requesting Statement of Qualifications (SOQ) from Construction Project Management Services firms for the project listed below.

 

RESD-PMDB 2019-11      GREGORY BATESON BUILDING RENOVATION
                                           DEPARTMENT OF GENERAL SERVICES 1600 9
TH STREET
                                           SACRAMENTO, SACRAMENTO COUNTY, CALIFORNIA

 

 

OVERVIEW OF SERVICES

The firm shall provide professional construction project management (CPM) services and additional services as required for the above referenced design-build project (Project). “Construction Project Management” means those services provided by an architect, engineer or general contractor licensed in the State of California which meet the requirements of Government Code Section 4529.5 for management and supervision of work performed on State construction projects as stated below:

 

Any individual or firm proposing to provide construction project management services pursuant to this chapter shall provide evidence that the individual or firm and its personnel carrying out onsite responsibilities have expertise and experience in construction project design review and evaluation, construction mobilization and supervision, bid evaluation, project scheduling, cost-benefit analysis, claims review and negotiation, and general management and administration of a construction project.

 

Prospective firms are hereby made aware that DGS reserves the right to contract for these services by phase (Performance Criteria (PC) Phase and Design-Build (DB) Phase). In the PC Phase, it is the State’s intent to include the selected firm in only the Design-Build Entity proposal evaluation and selection process.

 

DESCRIPTION OF PROJECT

 

Gregory Bateson Building Renovation: This project will rehabilitate the 4-story 293,516 gsf Gregory Bateson Building located at 1600 9th Street, Sacramento. The scope of work includes correcting building wide deficiencies including: fire-life safety improvements, hazardous material removal, water intrusion repairs, redesign of details to the exterior facades and components susceptible to water intrusion; upgrades and repairs for disabled accessibility compliance, addition of high tech HVAC, new lighting controls, additional security improvements, and replacement of interior finishes that are at the end of their useful life. The project will target Zero Net Energy, LEED silver at a minimum, and carbon neutral goals for operations without the reliance on fossil fuels. In 2016, the State Historic Preservation Officer designated the Gregory Bateson Building as a historically significant building due to its innovative design elements, which at the time of original construction were considered to be cutting edge for architectural design and energy efficiency. The estimated cost of construction (only) for the Gregory Bateson Building Renovation is approximately $131 million. The tentative construction duration is 38 months.

 

Prospective firms are hereby made aware that the selected firm and any team member (individual, firm, sub-consultant or subsidiary or affiliate thereof) shall be precluded from participating on the future Design-Build Entity team(s), Master Architect team(s), construction, or other competitively bid contract work on this project.

 

The Master Architect and Environmental Consultant have already been contracted for the Project.

 

DGS Construction Inspection and Management Branch (CMIB) will assign the Inspector of Record (IOR) and the various inspectors needed for the Project.

 

CONSTRUCTION PROJECT MANAGEMENT DESCRIPTION OF SERVICES

Provide professional CPM services for the design-build rehabilitation of the existing Gregory Bateson Building in downtown Sacramento, California. The firm shall have experience in construction project management services for the design and construction of facilities of similar size, type, and complexity to the Project. This includes the firm’s recent experience and expertise in the construction project management of the design and construction of large office buildings, substantial tenant improvements, historic renovations, and projects which utilized a design-build delivery process; knowledge of the design and operation of State buildings; and knowledge of sustainable design processes and design excellence, including LEED, ZNE, and energy efficient components.

 

The selected firm shall ensure the orderly management of the planning, design, construction, and post- construction processes for the Project, including but not limited to the following:

 

  • Review project budgets and cost estimates.

 

  • Analyze, update, and monitor the project master schedule.

 

  • Evaluate the Design-Build Entities’ proposals.

 

  • Assist the State in the selection of the most qualified Design-Build Entity and the subsequent design- build contract award, negotiation, preparation and execution.

 

  • Assist the State with the review of the Design-Build Entity’s documents for compliance with the Request for Proposal (RFP) and other contract documents.

 

  • Provide code compliance, criteria compliance, and constructability reviews at the established milestones for the Project.

 

  • Analyze value engineering proposals.

 

  • Provide on-site construction representation, observation, and reporting.

 

  • Provide document control.

 

  • Coordinate the efforts of the Design-Build Entity, project team members employed by the State, and outside agencies or entities.

 

  • Provide cost control, including review and negotiation of change order requests, applications for payment, and claims.

 

  • Monitor and analyze the Design-Build Entity’s schedules.

 

  • Assist the State with verifying compliance with all sustainable design and energy efficiency requirements. LEED and ZNE administration will be the responsibility of the Design-Build Entity, however, the construction project manager will have a limited roll to support and assist the State and the Design-Build Entity.

 

  • Provide an Industrial Hygienist for hazardous material abatement oversight during the abatement work to monitor compliance with the project documents and applicable regulations.

 

  • Assist the State in the procurement, delivery and installation of possible owner furnished furniture and equipment.

 

  • Monitor quality control/quality assurance, inspections, and commissioning activities.

 

  • Assist the State with punch list and close-out documents.

 

  • Assist the State with tenant move-in, facility activation, and post-occupancy oversight.

 

  • Other CPM services which may be required to successfully deliver the Project to the State including, but not limited to, commissioning, special inspection services, inspection augmentation services, supplementary peer review as necessary, move management, and FF&E.

 

MINIMUM SUBMITTAL REQUIREMENTS

Firms that are interested in providing professional services for this contracting opportunity shall submit the following information in 8.5” x 11” format (11-point font or greater) with each of the numbered sections collated in a separate tab. Firms shall ensure that their written responses indicate how they meet the Selection Criteria listed below.

 

All submittals must be accompanied by a thumb drive that contains all of the firm’s submitted documents. Other forms of electronic storage media will not be accepted.

 

Submit five (5) sets of the following:

 

1. Letter of Interest that includes the Federal Identification Number of the firm and identifies the person authorized to negotiate and sign all agreements.
2.Executive Summary (3 pages maximum).

a.Overall statement of the qualifications of the proposing team
b.Project leadership and location of the coordination office for the team

3. Federal Form 330 Parts I & II for the firm and Federal Form 330 Part II for any proposed sub- contractors. The Form 330 may be found by clicking here.
a. For each resume (provide resumes of everyone on your firm’s project team organization chart), firms shall supplement the Form 330 with the following information (no more than one supplemental page per person):
i. Project assignment and responsibilities

ii. General professional experience


1. Project references and contact information


2. History of working with other members of the team


3. Pertinent certifications including: DBIA, CCM, LEED AP

iii. Specific professional experience related to this assignment

1. Project references and contact information
2. Experience with design-build project delivery

3. Experience with similar type of projects including renovation, alteration, office, library, or related facility with similar characteristics

4. Experience with construction over $50 million

5. Experience with interacting with historic preservation officials and advisors, etc.

6. Experience with Lean principals and tools in a big room environment

7. Experience with delivery of complex and innovative MEP systems

8. Experience with LEED and ZNE projects

iv. Current work assignment(s) and projected completion dates
1. Availability for this assignment

4. Project Assignment Approach (maximum 12 sheets double sided)
a. Project Team Organization Chart

b. Approach to the following activities:

i. Project scheduling and cost estimating for phased approvals

ii. Interaction with Authorities Having Jurisdiction (AHJ) for phased approvals

iii. Lean principals and tools in big room environment

iv. Integration with the DGS’s staff and consultant team for a blended staff approach

v. Quality assurance of projects which are executed by a design-build team


vi. Approach to Joint Venture if more than one CM firm, if applicable


vii. Coordination with Program Management Staff (Jacobs)
c. Written statement of the firm’s qualifications that is responsive to the Selection Criteria 1- 14 below. Firms shall respond in writing indicating how they believe their qualification fulfill the requirements of these criteria. Firms must respond to each numbered criterion with complete and organized responses

 
5. Additional Required Documents


a. Current Statement of Information (can be obtained on the California Secretary of State’s website here). If operating under a fictitious business name, provide all supporting documentation (i.e. fictitious business name statement certified by the appropriate county clerk).

 
b. Verification of California license for Professional Engineers, Land Surveyors, or Geologists (can be obtained on the Department of Consumer Affairs website here); or verification of California license for Professional Architects (can be obtained on the Department of Consumer Affairs website here).

 
c. If applicable, proof of current certification from the DGS Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS). This information can be obtained here.

 
d. Completed and signed California Civil Rights Laws Attachment, available here.

 
e. Proof of current registration with the California Department of Industrial Relations. This information can be obtained here.

 
f. Darfur Contracting Act Certification. This form can be found here.

 
g. Iran Contracting Act Certification. This form can be found here.

 
h. The Bidder’s Declaration Form (GSPD-05-105, which can be found here). This form documents subcontracted services.

The State encourages Small Businesses and Disabled Veteran Business Enterprises participation.

To locate certified firms for subcontracting purposes, start on Cal eProcure (here). Click on “Small Business / Disabled Veteran Business Enterprise,” then “Search for Certified SB/DVBE Firms.” In the Certification Type, select any combination of Micro Business (MB), Small Business (SB), or Disabled Veteran Business Enterprise (DVBE).

Additionally, there are fields that allow for a narrowing of the search. In the UNSPSC Classifications field, a search can be conducted in which the words “architectural” or “engineering” are used. If, for example, the UNSPSC Classification for Architectural Engineering (81101508) is selected, in addition to Disabled Veteran Business Enterprise (DVBE), Service Area (County) Sacramento (34), a number of DVBE certified firms that associate with the Architectural Engineering category are shown.

If you feel your company or your subcontractor qualifies as either, you may go here for more information or call OSDS at (916) 375-4940 for further information.

Please note that no preference in the qualifications category can be given to Small Business firms under the contracting law set up for professional services contracts (Architectural, Engineering, Environmental Services, etc.). Procedures shall assure maximum participation of small business firms, as defined by the Director of General Services pursuant to Government Code Section 14837.

 

Documents must be received no later than February 18, 2020 at 3:00 PM.

 

Documents shall be submitted to:


Department of General Services
Real Estate Services Division
Project Management & Development Branch
707 3rd Street, 4th Floor
West Sacramento, CA 95605
Attn: Handa Gugel, Contracts Analyst

 

Facsimile (FAX) and e-mail submittals will not be considered. SELECTION CRITERIA

1. Professional experience of firms in relation to the work to be performed. Specifically, the professional experience of the lead firm and any sub-consultants.

 

2. Professional experience of principals to be assigned to the project in relation to the work to be performed, especially the lead CPM professional(s)’ success with similar projects.

 

3. Professional experience and training of key personnel to be assigned to the project. In addition, their education and relevant certification(s).

 

4. Demonstrated competence and specialized experience of the firms providing the staff/expertise necessary to effectively provide services for the work to be performed.

 

5. Nature and quality of completed work.

 

6. Reliability of firm and continuity of proposed firm’s staff and sub-contractors with firm.

 

7. Firm’s workload and demonstrated ability to meet schedules.

 

8. Location of applicable office(s) for project coordination and services.

 

9. Demonstrated experience with historic renovations, sustainability, LEED, ZNE, move management, fire and life safety peer reviews, and commissioning.

 

10. Demonstrated abilities and working knowledge of the latest industry project delivery techniques such as: operating in a “Big Room” environment, Design-Build and Progressive Design-Build, Lean principles, Formal Partnering, Target Value Design, use of A3’s and Choosing by Advantages decision making tools, and Last Planner scheduling. (DGS may utilize elements of these operational tools or none at all. However, DGS is seeking firms who can implement these tools and lead a progressive partnering attitude focused on collaboration to optimize efficiency and value to the state and to avoid litigation.)

 

11. Demonstrated experience and expertise in design-build project delivery, construction and rehabilitation of office buildings, complex MEP systems delivery, and conducting design reviews.

 

12. Demonstrated expertise and experience in construction cost estimating, construction cost control, project scheduling and schedule analysis, and claim prevention, review and negotiation.

 

13. Demonstrated ability of project team members to work in coordination with a Program Management Office. Specifically, in ensuring timely communication, sharing of information and best practices, and efficient use of resources.

 

14. Demonstrated ability to integrate with an Owner’s staff and consultant team for a blended staff approach.

 

The Firm’s team shall be comprised of all disciplines necessary to effectively provide essential and ancillary services for the work described for the Project.

 

SCHEDULE

Below are the anticipated dates to procure construction project management services.

 

  • RFQ Questions Due               1/31/2020
  • SOQ Submittal Due               2/18/2020
  • Notify Shortlisted Firms          3/10/2020
  • Interviews                           3/31/2020 – 4/2/2020
  • Award Notification                4/3/2020
  • Contract                            within 60 days

 

CONTRACT ADMINISTRATIVE PROCESS

Firms will be selected on the basis of written responses to this Request for Qualifications (RFQ) and an Oral Interview.

 

Submittals will be evaluated and scored based upon the above selection criteria for those firms that have complied with the minimum submittal requirements.

 

At least three firms with the highest scores will be selected for the “short list”. These firms will be invited for an interview and asked to make an oral presentation on their firm and its qualifications and experience.

 

Upon completion of all interviews, the firms will be rated in order of preference – 1, 2, 3, etc. The number one firm will be asked to submit a fee proposal. PMDB will attempt to negotiate a fee for services. In the event that a satisfactory agreement cannot be negotiated, PMDB will terminate negotiations with the firm and begin negotiations with the next ranked firm and so on. After successful negotiations, a contract will be awarded and executed.

 

The State reserves the right to terminate the selection, contract negotiation or contract processing proceedings at any time.

 

Ten percent (10%) retention will be held for all progress payments made to Consultant. When the estimated amount to be retained exceeds ten thousand dollars ($10,000), and the retention continues for a period of 60 days beyond the completion of phased services, upon written request and at the expense of the Consultant, the State will pay the retentions earned directly to a state or federally chartered bank in this state, as the escrow agent. (California Public Contract Code section 6106.5). See California Public Contract Code section 6106.5 (e) for further requirements pertaining to sub-consultants.

 

LABOR COMPLIANCE MONITORING & ENFORCEMENT PROGRAM-CONTRACTOR REGISTRATION

In accordance with Senate Bill 854 (Chapter 28, Statutes of 2014), beginning July 1, 2014 contractors must register with the Department of Industrial Relations at http://www.dir.ca.gov/Public- Works/PublicWorks.html using the online application before bidding on public works contracts in California. The application also provides agencies that administer public works programs with a searchable database of qualified contractors. Application and renewal are completed online with a non-refundable fee of $300.

 

All A&E, Contractors, subcontractors, regardless of tier shall be required to comply with the Monitoring and Enforcement Program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports directly to the DIR as applicable and cooperation with on-site monitoring by DIR personnel if the work performed is covered by prevailing wage laws. Not all work performed by an A&E Firm or its subcontractors regardless of tier are covered by prevailing wage laws. Refer to Labor Code 1771.4 et seq. or visit the website of the DIR for more information.

 

The requirement to list only registered contractors, subcontractors regardless of tier on bids becomes effective on March 1, 2015. The requirement to only use registered contractors, subcontractors regardless of tier on public works projects applies to all projects awarded on or after April 1, 2015.

 

PREVAILING WAGES

Pursuant to Labor Code Section 1774, the Contractor and any subcontractors, regardless of tier, shall pay not less than the specified prevailing wage rates to all workers employed in the execution of the Contract. Copies of the prevailing rate of per diem wages are on file at the Department of General Services, which shall be made available to all interested parties.

 

QUESTIONS

 

All technical questions should be directed to Paul Wilburn, Project Director, via email at paul.wilburn@dgs.ca.gov.

 

All contract related questions and questions regarding the submission of SOQs should be directed to Handa Gugel, Contracts Analyst at (916) 375-4568 or handa.gugel@dgs.ca.gov.

 

The deadline to submit questions is January 31, 2020. Questions submitted after January 31, 2020 will not be answered by DGS.



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