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Proposal & Bid Notice Details:


DEPARTMENT OF GENERAL SERVICES

DEPARTMENT OF GENERAL SERVICESREAL ESTATE SERVICES DIVISIONPROJECT MANAGEMENT AND DEVELOPMENT BRANCH- RFQ-RESD-PMDB-2020-09-FOR, ENVIRONMENTAL RETAINER SRVCS PROJECT- Full Version w/maps.


Project Specs:

Notice ID #: 6782

Bid Date: 04/02/2021

Type Of Notice: Request for Qualifications
Location: CA: Sacramento

BDOQ: DVBE, Other , SBE

Contact: See Notice Summary for details on how to respond to this notice.


Notice Summary:

Request for Qualifications (RFQ)

Department of General Services

Real Estate Services Division

Project Management and Development Branch

RESD-PMDB 2020-09

Environmental Services RETAINER

DEPARTMENT OF GENERAL SERVICES

NORTHERN, SOUTHERN, AND COASTAL CALIFORNIA

STATEWIDE

 

The Department of General Services (DGS), Real Estate Services Division (RESD), Project Management and Development Branch (PMDB), Environmental Services Unit (ESU) is requesting Statements of Qualifications (SOQ) from Architectural and Engineering firms, pursuant to Government Code §4525 et. seq.

 

      I.        PROJECT DESCRIPTION - RETAINER AGREEMENT

 

This solicitation is to establish retainer agreements with qualified firms to be used on as-needed basis by PMDB. Successful firms may be awarded multi-year $5,000,000.00 agreements, up to five (5) years, on a fixed rate basis. Task orders for the retainer agreement for specific projects will be prepared on an as needed basis. The scope of services and total fee for individual task orders will be negotiated utilizing the rates specified in the retainer agreement. The State does not guarantee any task orders will be made under the agreements during the contract period to the selected firms(s).

 

    II.        SCOPE OF SERVICES

 

The successful firm shall provide design and/or management services, and additional services as required. The services shall include, but may not be limited to:

 

Contractor shall provide professional environmental services on an as-needed basis for a retainer contract that will be used for various environmental studies, documents and specialized analysis for projects within Northern, Southern and Coastal California.  

 

The Environmental Services Unit is interested in securing the services of an environmental services consultant team that can provide a wide range of expertise in environmental planning studies, assessments, permitting, consultation, monitoring, and documents required by environmental laws including the California Environmental Quality Act (CEQA), the National Environmental Policy Act (NEPA) and the Tahoe Regional Planning Agency (TRPA).  Environmental services include land/site acquisition studies, consultation with State and federal permit agencies, specialized environmental studies (areas include natural resources, cultural resources, traffic, geotechnical, air quality, greenhouse gas, etc.), development of mitigation measures, environmental due diligence investigations, and mitigation plans and monitoring.

 

The State prepares environmental studies and documents for a diversity of development projects and related actions.  This includes office buildings, essential services facilities, improvements and expansions of utility infrastructure, land use master plans, regional studies and facility plans, renovation of existing buildings, building and facility leases, recreational developments, site evaluations, and restorations.  Environmental documents and related studies are also prepared, as necessary, for various property transactions such as lease or sale of State-owned lands.  Projects undertaken by this office are located throughout California, including both urban and rural areas.

 

PMDB has divided the State of California into three geographic regions: Northern, Southern and Coastal California and will issue separate contracts for each region (see Attachment “A” – Retainer Services Contract Regions).

 

Firms who are interested in providing professional services for this contracting opportunity shall submit the following information no later than the date and time shown in the Advertisement.

 

Desirable Qualifications and Expertise

 

Each Statement of Qualifications (SOQ) should clearly delineate and address the contractor’s relevant experience in the preparation of environmental documents, related support materials, and specialized environmental studies for development projects and other similar activities.  PMDB is seeking experienced environmental services contractors that are prepared to make available to the State a wide range of expertise in environmental assessment and analysis.  Knowledge, experience and expertise that is of importance in the selection of the respective consultant team firms includes, but is not limited to, the following areas:

 

  • Environmental Documents/Regulatory Expertise – Environmental regulatory expertise, knowledge, and experience in the successful preparation of legally defensible environmental documents are essential factors in selection of a consultant team.  A thorough understanding of CEQA and NEPA (and TRPA requirements for the northern region) will be of critical importance.  The Contractor must demonstrate broad experience and expertise in describing project activities, evaluating its consequences, recommending mitigation measures, and analyzing alternatives.  The Contractor must be experienced in the preparation of applicable State and federal environmental information studies that support decision documents’ conclusion, for example, Notice of Exemption, Mitigated Negative Declaration, Notice of Determination, and Finding of No Significant Impact Statements.

 

The Contractor shall demonstrate ability and expertise to address local, State, and federal statutory requirements, laws, and standards in preparing environmental information documents and other reports, permits, agreements and approvals from local, regional, State, and federal agencies, and other relevant groups and entities having jurisdiction in the project area.

 

  • Natural Resource Assessment/Resource Constraints Expertise – The Contractor must have consultation and preparation experience of a broad range of natural resource assessments required for environmental documents and other baseline studies.  This includes conducting biological studies (flora/fauna), protocol assessments of special status species, and habitat evaluation for species of the region. Knowledge and familiarity with the wetlands, terrestrial habitat, and species of the region. Good working knowledge of common habitat types and species that occur in California, and familiarity with the State and federally-listed threatened and endangered species typically associated with California.  Wetlands identification and delineation, site inventory techniques, consultation procedures with federal and State agencies such as the U.S. Fish and Wildlife Service and the California Department of Fish and Wildlife and the preparation of restoration plans and mitigations.

 

The Contractor should have expertise in other natural and physical sciences such as soils, geology, hydrology, etc.  Examples of geological expertise includes ability to address issues such as site geology, slope stability, seismic risk, mineral resources, erodible soils, and farmland capability.  Typical hydrological resource issues include addressing the risk of flooding and site run-off, changes in groundwater conditions, and changes in water quality.

 

 

Contractor must have knowledge of applicable State and federal laws and permits including, but not limited to, the process for obtaining a Streambed Alteration Agreement, Section 7/10 permits, 401/404 permits, various wetland/site grading permits and other possible environmental requirements.  Knowledge of the requirements of the National Pollution Discharge Elimination System for municipal stormwater and urban runoff discharge.

 

  • Archaeological/Cultural Resources Assessment – The Contractor must have experience with consultation and in preparation of cultural and historic resource surveys, investigations, and constraints mapping.  Knowledge and experience with pre-connect and historic resources of the region, the protocols for assessment of these resources, and the relevant local, State and federal historic consultation and protection processes and statutes.  Expertise in the process associated with nominating historical sites to the National Register. The Contractor should have knowledge and expertise in relevant State and federal laws, regulations, and related protocols including such as those for the consultation process for the State Office of Historic Preservation and federal historic preservation agencies, California Native American Tribes, the Secretary of Interior Standards, Section 106 of the Historic Preservation Act, PRC 5024 and 5024.5, and Heritage Documentation Programs: HABS (Historic American Buildings Survey), HAER (Historic American Engineering Record), HALS (Historic American Landscapes Survey), and CRGIS (Cultural Resources Geographic Information Systems).  HABS level documentation and archival photography.

 

  • Graphics and Visual Assessment – The Contractor experienced with visual assessment techniques (including photo-simulations), especially for projects that will result in alteration to the existing landscape is a desirable attribute, as well as, expertise in preparing high quality presentations materials for public relations and meetings. The Contractor should have expertise in assessing when and what graphics are needed in documents and public presentations.

 

  • Air Quality and Noise Assessment and Modeling – Air quality and acoustical assessment studies, including the use of standard models and/or development of project-specific models, knowledge of local, State and federal standards, community levels, and preparation of feasible mitigation measures to reduce effects.  The Contractor must have experience with assessment and discussion of Greenhouse Gases and Climate Action policies in context of local, regional, and global conditions.

 

  • Traffic and Transportation Analysis – The Contractor must have experience with traffic and transportation studies typically used in environmental documents.  This includes related expertise in trip generation rates; travel pattern analysis; level-of-services analysis; VMT, traffic congestion planning; transportation demand management, parking analysis; traffic signal warrant analysis; transit corridor planning; peak hour traffic evaluation; and schematic design of intersection, roadway, and project entrance improvements.  Consultants should have knowledge of State and federal laws, local traffic rules and regulations, and typical commute/transportation management plans.
  •  
  • Public Participation and Community Outreach – The Contractor must be experienced in public participation process, organizing and conducting workshops, preparing newsletters and graphical materials, preparing public participation materials, organizing public workshops, and providing specialized community involvement assistance, and providing support for public presentations to local agencies and associations. Expertise in preparing high quality presentations materials for public relations and meetings. The Contractor team should be able to create public awareness materials as they relate to the environmental planning process and the community outreach process, and inform target audiences and sensitive audiences of projects, help the public understand construction activities and construction related impacts
  • Environmental Due Diligence – Environmental due diligence studies and investigations, including but not limited to, preliminary site assessments (I-III), remediation plans, soil and water quality assessment, permitting/regulatory review, and remediation planning.
  • Community Planning – The desired experience includes analysis of land-use compatibility, general and specific plan processes, evaluating project effects on community plans, policies and values, public services and utilities analysis, and demographics analysis.

 

  • Website Publishing – The Contractor must be experienced with publishing ADA compliant environmental documents and information on a web page, complete with graphics/photo simulations including for public relations and for purposes of meeting public participation requirements.  Integrating large databased files into production environments; server-side scripting languages; and, user interface to optimize website access by the general public. Optimizing graphics in order to reduce file sizes and download speeds of graphics for display on the DGS and other State internet websites.
  • Availability, Schedule, and Project Management – The availability of contractor’s staff and subcontractors will be an important selection factor.  The state recommends that the SOQ clearly delineate the person(s) that will be responsible for directing the environmental services team, and their relevant experience in such a role.

These examples of environmental expertise are provided to assist each potential contractor in the formation of their respective environmental services team. 

   III.        MINIMUM REQUIREMENTS

 

Firms that are interested in providing professional services for this contracting opportunity shall submit the following information in 8.5” x 11” format (11-point font or greater) with each of the numbered sections collated in a separate tab. The State requests that SOQs be limited to 50 pages or less. Firms shall ensure that their written responses indicate how they meet the Selection Criteria in Section V below.

 

Firms should clearly mark their SOQ's for the Region submitting. Firms wishing to be considered for more than one region shall submit a separate set of Statement of Qualifications for each region.

 

Submit two (2) hard copies of the following, and one (1) electronic copy as detailed below:

 

  1. Letter of interest that includes the Federal Identification Number (FEIN) of the firm, the region(s) of interest, and the person authorized to negotiate and sign all agreements.

 

  1. Executive Summary (2 pages maximum).

 

  1. Federal Form SF330 (“Architect-Engineer Qualifications”) Parts I & II for your firm, and Federal Form SF330 Part II for any proposed sub-contractors. The current revision of these forms is available on the GSA Webpage for SF330.

 

  1. For each resume, firms may supplement the Form 330 (no more than one supplemental page per person) with further information on each individual’s proposed project assignment and responsibilities, their specific professional experience related to this assignment, and their current work assignment(s) and projected completion dates.

 

 

  1. Written statement of the firm’s qualifications that is responsive to the selection criteria below. Firms shall respond in writing indicating how they believe their qualifications fulfill the requirements of these criteria. Firms must respond to each numbered criterion with complete and organized responses.

 

  1. Additional Required Documents

 

  1. Current Statement of Information (can be obtained on the California Secretary of State’s website). If operating under a fictitious business name, provide all supporting documentation (i.e. fictitious business name statement certified by the appropriate county clerk).

 

  1. Verification of California license for Professional Engineers, Land Surveyors, or Geologists (can be obtained on the Department of Consumer Affairs website); or verification of California license for Professional Architects (can be obtained on the Department of Consumer Affairs website).

 

  1. If applicable, proof of current certification from the DGS Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS). This information can be obtained DGS Office of Small Business and Disabled Veteran Business Enterprise Services website.

 

  1. Completed and signed California Civil Rights Laws Attachment, available on the website link to the Civil Rights Laws Attachment Form

 

  1. Proof of current registration with the California Department of Industrial Relations as a Public Works Contractor for the firm submitting SOQ, and subs. Website link to the DIR Contractor Registration Search.

 

  1. Darfur Contracting Act Certification. Website link to the Dafur Contracting Act Certification Form.

 

  1. Iran Contracting Act Certification. Website link to the Iran Contracting Certification Form.

 

  1. The Bidder’s Declaration Form (GSPD-05-105). This form documents subcontracted services. The Website link to the GSPD-05-105 Form.

 

 

The State encourages Small Businesses and Disabled Veteran Business Enterprises participation.

To locate certified firms for subcontracting purposes, start on Cal eProcure. Website link to CaleProcure. Click on “Small Business / Disabled Veteran Business Enterprise,” then “Search for Certified SB/DVBE Firms.” In the Certification Type, select any combination of Micro Business (MB), Small Business (SB), or Disabled Veteran Business Enterprise (DVBE).

Additionally, there are fields that allow for a narrowing of the search. In the UNSPSC Classifications field, a search can be conducted in which the words “architectural” or “engineering” are used. If, for example, the UNSPSC Classification for Architectural Engineering

(81101508

) is selected, in addition to Disabled Veteran Business Enterprise (DVBE), Service Area (County) Sacramento (34), a number of DVBE certified firms that associate with the Architectural Engineering category are shown.

If you feel your company or your subcontractor qualifies as either, visit the website link to DGS SB & DVBE for more information or call OSDS at

(916) 375-4940

for further information.

Please note that no preference in the qualifications category can be given to Small Business firms under the contracting law set up for professional services contracts (Architectural, Engineering, Environmental Services, etc.). Procedures shall assure maximum participation of small business firms, as defined by the Director of General Services pursuant to Government Code Section 14837.

 

  1.   IV.        SUBMISSION INFORMATION AND DEADLINE

 

Hard copy documents shall be received no later than Friday, April 2, 2021, at 5:00 P.M. to:

 

Department of General Services

Real Estate Services Division

Project Management & Development Branch

Attn.: Therese Dominguez, Contracts Analyst

707 3rd Street, 4th Floor

West Sacramento, CA 95605

 

Within 24 hours of submission of SOQ to the State, one electronic copy shall be uploaded by the submitting firm to the following DGS Box.com site:

https://dgscloud.app.box.com/f/c8446abcd7b34002b4359b30e840ce05. Electronic copy shall be identical to the hard copy submitted, in PDF format. Facsimile or e-mail submittals will not be considered.

 

    V.        SELECTION CRITERIA

 

Submitted SOQ packages will be evaluated on the six areas listed below.

 

  1. 1.            Experience of Firm

Professional experience of the firm in relation to the work to be performed.

  • List each person with their role for all staff identified as a part of this proposal.
  • Experience of subcontractors in relation to the work performed.
  • Nature and quality of completed work.

 

  1. 2.            Experience of Principals

Professional experience and licenses of the principals to be assigned to the project.

  • List the Principals to be assigned to and involved with the project.

 

  1. 3.            Experience of Key Personnel

Professional experience and training of key personnel, including both design and field personnel.

  • List staffs experience, education, licensing, certification, and training.

 

  1. 4.            Resource Availability
  • Firm’s resource availability and demonstrated ability to meet deadlines and produce timely required deliverables. SOQs should demonstrate reliability of firm and continuity of firm’s staff and sub consultants.
  • Location of firm office(s) for project coordination and services.

 

  1. 5.            Working with Other Entities

Demonstrated ability to collaborate and work with various utilities, and governmental departments including experience coordinating with multiple stakeholders.

 

 

  1. 6.            Problem Solving

Demonstrated ability to provide creative and innovative solutions to solve design and engineering problems, including unexpected problems, via examples of past projects.

 

Firms SOQ will respond in writing showcasing how their experience fulfills the requirements of the above criteria.

 

  VI.        CONTRACT ADMINISTRATIVE PROCESS

 

Firms will be selected on the basis of written responses to this RFQ and an oral interview.

 

Submittals will be evaluated and scored based upon the above selection criteria for those firms who have complied with the minimum qualification requirements.

 

Typically, three firms with the highest scores will be selected for the “short list.” These firms will be invited for an interview and asked to make an oral presentation on their firm and its qualifications and experience.

 

Upon completion of all interviews, a single firm will be selected for each region. Regions are identified in Attachment A to this RFQ. The selected firms will be asked to submit a fee proposal specifying the hourly rates for specific classifications of employees, subcontractors, and/or services to be provided. The State and each firm will enter into negotiations to create fixed rates. In the event that a satisfactory agreement cannot be negotiated, the State will terminate negotiations with that firm and begin negotiations with the next ranked firm, and so on, in that region. After successful negotiations, a contract will be awarded and executed. The State does not guarantee the amount of services being requested from each firm, and may utilize services from firms in other regions on an as needed basis (example: if a firm is unavailable to provide the work or the State and the firm cannot agree on a per project costing).

 

The State reserves the right to terminate the selection proceedings at any time.

 

Ten percent (10%) percent retention will be held for all progress payments made to consultant. When the estimated amount to be retained exceeds ten thousand dollars ($10,000.00), and the retention continues for a period of 60 days beyond the completion of phased services, upon written request and at the expense of the consultant, the State will pay the retentions earned directly to a state or federally chartered bank in this state, as the escrow agent. Website link to Public Contract Code § 6106.5. Visit the website link for Public Contract Code § 6106.5 (e) for further requirements pertaining to sub-consultants.

 

 VII.        TASK ORDER PROCESS

 

Following successful negotiations and contract award with firm, in order to authorize work under the retainer agreement, a task order shall be issued and signed by both parties. Task orders shall be utilized to authorize work under the retainer agreement so long as (i) the task order does not exceed the scope of work set forth in the retainer agreement, and (ii) the task order does not amend any terms of the retainer agreement.

 

Task orders shall only be issued during the first thirty-six (36) months of the term of the retainer agreement as defined in Section 2 of the Std. 213. The first thirty-six (36) months of the agreement will be referred to as “phase 1 - active phase”.  During the last twenty-four (24) months of the term of this agreement as defined in Section 2 of the Std. 213, only work authorized under task orders issued during Phase 1-Active Phase will be completed. The last twenty-four (24) months of this agreement shall be referred to as “phase 2 - completion phase” At the sole discretion of the State, a task order may be issued during phase 2 - completion phase to the extent necessary to complete work authorized during phase 1 - active phase.

 

  1. a.    Task Order Issuance:

 

  1. Work pursuant to the retainer agreement will be authorized utilizing task orders.
  2. After work to be performed under the retainer agreement is identified, a task order will be prepared. The task order will identify the scope of services, project deliverables, budget and project schedule. The task order shall designate a DGS Project Director or Manager. 
  3. Task orders shall be negotiated for a firm fixed price based on the rates identified in the executed retainer agreement.
  4. Contractor will not commence work pursuant to a task order prior to receipt of an executed task order.
  5. Contractor shall not be entitled to payment for any work prior to the receipt of an executed task order.
  6. Work authorized pursuant to a task order shall be completed in accordance with the schedule identified in the task order.
  7. The total amount payable by DGS for work authorized shall not exceed the amount agreed to in the task order.

 

  1. VIII.        TASK ORDER COMPENSATION

 

It is understood and agreed that $5,000,000.00, unless amended, is the total amount that may be authorized pursuant to the retainer agreement, and that the actual amount of work requested by the State may be less. The State provides no guarantee, as to the actual dollar amount that will be authorized under the retainer agreement. In no event shall task orders, be issued that will exceed the maximum agreement amount.

 

  IX.        Labor Compliance Monitoring & Enforcement Program - Contractor Registration

 

Pursuant to Labor Code § 1725.5, contractors must register with the Department of Industrial Relations (DIR) as a public works contractor to bid on, be listed in a bid proposal or engage in the performance of any public works contract. The application also provides agencies that administer public works programs with a searchable database of qualified contractors. Application and renewal are completed online DIR Contractor Registration Info Page. The current annual fee can be located on the DIR website. The registration period coincides with the fiscal year.

 

All A&E contractors and subcontractors shall be required to comply with the monitoring and enforcement program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports (eCPRs) directly to the DIR as applicable and cooperation with on-site monitoring by DIR personnel if the work performed is covered by prevailing wage laws. Not all work performed by an A&E Firm or its subcontractors are covered by prevailing wage laws. Refer to Labor Code § 1771.4 et seq. and the website link to the Prevailing Wage Requirements.

 

    X.        Prevailing Wages

 

Pursuant to Labor Code Section § 1774, the contractor and any subcontractors, regardless of tier, shall pay not less than the specified prevailing wage rates to all workers employed in the execution of the agreement. Website link the Labor Code Section § 1774.

 

 

Copies of the prevailing rate of per diem wages are on file at the Department of General Services, which shall be made available to all interested parties. Additionally, these prevailing wage rates are available on the DIR website. Website link to the DIR Prevailing Wage Determination page.

 

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

 

  XI.        QUESTIONS

 

All technical questions should be directed to Stephanie Coleman, Sr. Environmental Planner, at

916-376-1602

, or stephanie.coleman@dgs.ca.gov.

 

All contract related questions and questions regarding the submission of RFQs should be directed to Therese Dominguez, Contracts Analyst at

916-376-1758

, or therese.dominguez@dgs.ca.gov.

 




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