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Proposal & Bid Notice Details:


DEPARTMENT OF GENERAL SERVICES

DEPARTMENT OF GENERAL SERVICES-RFQ-RESD PMDB-2020-11-FOR, RESOURCES BLDG RENOVATIONS-1416 9TH ST PROJECT.


Project Specs:

Notice ID #: 6868

Bid Date: 05/28/2021

Type Of Notice: Request for Qualifications
Location: CA: Sacramento

BDOQ: DVBE, Other , DBE, SBE

Contact: See Notice Summary for details on how to respond to this notice.


Notice Summary:

REQUEST FOR QUALIFICATIONS
DEPARTMENT OF GENERAL SERVICES
REAL ESTATE SERVICES DIVISION
PROJECT MANAGEMENT AND DEVELOPMENT BRANCH



The Department of General Services (DGS), Real Estate Services Division (RESD), Project Management and Development Branch (PMDB) is requesting Statement of Qualifications (SOQ) from Construction Project Management Services firms for the project listed below.

RESD-PMDB 2020-11          
CONSTRUCTION PROJECT MANAGEMENT

1416 9th STREET

SACRAMENTO, SACRAMENTO COUNTY, CALIFORNIA

 

OVERVIEW OF SERVICES

The Firms shall provide professional construction project management (CPM) services and additional services as required for the above referenced progressive design-build project (Project). “Construction Project Management” means those services provided by an architect, engineer or general contractor licensed in the State of California which meet the requirements of Government Code Section 4529.5 for management and supervision of work performed on State construction projects as stated below:

 

Any individual or firm proposing to provide construction project management services pursuant to this chapter shall provide evidence the individual or firm and its personnel carrying out onsite responsibilities have expertise and experience in but not limited to construction project design review and evaluation, construction mobilization and supervision, bid evaluation, CPM project scheduling, cost-benefit analysis, claims review and negotiation, and general management and administration of a construction project.

 

Prospective firms are hereby made aware DGS reserves the right to contract for these services by phase Preconstruction (PC) Phase and Progressive Design-Build (DB) Phase. Prior to the PC phase, it is the State’s intent to include the selected firm with the evaluation of the Design-Build Entity SOQ’s and selection process.

 

DESCRIPTION OF PROJECT

 

The Resources Building Renovation Project (Project) involves a comprehensive tear-down of the 17-story 657,000-square-foot building located at 1416 9th Street in downtown Sacramento, leaving the building’s steel frame, then reinforcement/rebuild matching the current footprint, mass, and height. The goal of the project is to protect the health and safety of the Resources Building occupants and to extend the useful life and viability of the building by correcting the fire/life safety deficiencies and completely upgrading all infrastructure systems. The project would address code-required improvements, including seismic upgrade, installation of a building-wide fire sprinkler system, reconstruction of three 17-story exit stair towers, and replacement of asbestos-containing fireproofing. Antiquated mechanical, plumbing, electrical, security, and telecommunication systems would be replaced. The project would make the building safe while honoring the building's historic qualities. The project goal is to achieve Zero Net Energy and Leadership in Energy and Environmental Design (LEED) Silver certification.

 

The building is expected to be occupied by approximately 2500 staff from multiple State departments including but not limited to Labor and Workforce Development Headquarters, Employment Development Department, and Better Jobs and Higher Wages along with onsite DGS Facilities Management Division staff.

 

The anticipated design-build budget for the Resources Building Renovation is approximately

$380,000,000 with the preconstruction phase duration of 6 months and progressive design-build phase 36 months, for a total of 42 months followed by the move-in phase

 

Firms are hereby made aware the selected firm and any team member (individual, firm, sub- consultant or subsidiary or affiliate thereof) shall be precluded from participating on the future Design-Build team(s), construction, or other competitively bid contract work on this project.

 

The Master Architect and Environmental Consultant have already been contracted for this project.

 

DGS Construction Inspection and Management Branch will assign the Inspector of Record (IOR) and the different inspectors needed for the project.

 

CONSTRUCTION PROJECT MANAGEMENT DESCRIPTION OF SERVICES

 

Provide professional CPM services for the Resources Building Renovation project in downtown Sacramento California. The firms shall have experience in construction project management services for the design and construction of facilities of similar size and complexity to the Project. This includes the firm’s recent experience and expertise in the CPM of large high-rise office buildings which utilized a progressive design-build delivery process; knowledge of the design and operation of State buildings; and knowledge of sustainable design processes and design excellence, including LEED and ZNE, commissioning, estimating including GMP development, move management, IT/AV systems, coordination with Central Plant and other stakeholders including City, SFM, DSA, Utilities, Stanford Mansion, light rail, City Fire Department. Project scope includes but is not limited to, geotechnical investigation, plaza landscaping, utilities, high-rise building systems, such as the mechanical, electrical, plumbing, fire- protection, structural, vertical transportation, building envelope, fire and life safety, hazardous waste abatement, and all appurtenances.

 

The selected firms shall ensure the orderly management of the planning, design, construction, and post- construction processes, including the following:

 

  • Assist in the State in the analysis of the Project site both preconstruction and design build phase.
  • Assist in developing the project GMP
  • Review Project budgets and cost estimates.
    • Assist with the preparation of California Environmental Quality Act (CEQA) documents (provided by others), including coordination with the State’s CEQA consultant and assisting the State with any public outreach efforts that may be necessary.
    • Assist the DB with micro programming including following SAM Standards
    • Analyze, update, manage, and monitor the Project Master Schedule.
      • Provide a monthly updated project dashboard showing project health including but not limited to budget, changes, cash flow projections, milestones, RFI status, project KPI’s, design change status, current project risks, etc.
      • Assist the State with evaluating the DBEs’ Statements of Qualifications (SOQ) and negotiate they’re fee.
      • Provide code/criteria compliance and constructability reviews during the different phases of the project including but not limited to building structural, building systems, vertical transportation, Fire Life Safety (FLS), DB project approach, and programming approach.
      • Provide smoke control rational analysis peer review and final smoke control testing firm.
      • Analyze value engineering and systems proposals.
      • Provide on-site construction representation, observation, and reporting.
      • Provide monitoring of the DB’s safety program and project statistics.

 

  • Develop the package to be tendered by the CM to provide Material Testing and Inspection (MTIS) for the Project including management of the testing and inspections for the project. After the CM firm is selected and price is negotiated, an amendment will be issued to the CM agreement to capture the cost for MTIS
  • Provide document control. Platform to be identified during negotiations with selected firm.
  • Provide proven quality assurance/quality control program in place to be used on this project.
    • Coordinate the efforts of the Design-Build Entity (DBE), other Project team members employed by the State, and outside agencies or entities.
    • Provide cost control, including reviewing and negotiating change order requests, applications for payment and claims.
    • Provide an Industrial Hygienist for hazardous material abatement oversight during the abatement work performed by the DBE to monitor compliance with the project documents and applicable regulations.
    • Assist with the verification of compliance with all sustainable design and energy efficiency requirements. LEED and ZNE administration will be the responsibility of the DBE; however, the construction project manager will have a limited role to support and assist the State and the DBE.
    • Assist the State with the review of the DBE’s documents for compliance with the Project Criteria and other related contract documents. Assist in managing the project design and cost variance reports.
    • Assist the State in the procurement, delivery and installation of possible owner furnished furniture and equipment. Assist in tracking and coordinating with owner-furnished-contractor-installed and owner- furnished-owner-installed items.
    • Assist DB quality control/quality assurance, inspections and commissioning activities.
    • Assist with punch list and close-out documents.
    • Assist with tenant move-in, facility activation and post-occupancy oversight.
      • Provide Commissioning Authority (CxA) for the project including building envelope, building systems, and reviewing/commenting on DBE’s commissioning plan with respect to completeness and incorporating enhanced commissioning per Owners Project Requirements.
      • Assist State with relocated tenant move management, facility activation, and post-occupancy oversight
        • Other CPM services which may be required to successfully deliver the Project to the tenant including but not limited to Special Inspection Services, Inspection Augmentation Services, Change Management, and FF&E management assistance.

 

MINIMUM SUBMITTAL REQUIREMENTS

Firms who are interested in providing professional services for this contracting opportunity shall submit the following information in 8.5” x 11” format (11-point font or greater) with each of the numbered sections collated in a separate tab. Firms shall ensure their written responses indicate how they meet the Selection Criteria listed below.

 

All references to number of pages requested as part of this RFQ process are equivalent to a single double‑sided page. For example, if the requirement is no more than three (3) pages, then three (3) double sided pages are acceptable.

 

All submittals must be accompanied by a USB flash drive containing all the Firm’s submitted documents. Other forms of electronic storage media will not be accepted.

 

Submit five (5) sets of the following:

 

  1. Letter of Interest will include the Federal Identification Number of the firm as well as the person authorized to negotiate and sign all agreements.
  2. Executive Summary (3 pages maximum).
    1. Overall statement of the qualifications of the proposing team(s)
    2. Project leadership and location of the coordination office for team(s)
    3. Federal Form 330 Parts I & II for the firm and Federal Form 330 Part II for any proposed sub- contractors. The Form 330 may be found by clicking here.
      1. For each resume (provide resumes of everyone on your firm’s organization chart for this project), firms shall supplement the Form 330 with the following information (no more than one supplemental page per person):
        1. Project assignment and responsibilities.
        2. General Professional Experience
          1. Project references and contact information.
          2. History of working with other members of the team.
          3. Pertinent certifications including: DBIA, CCM, LEED AP.
          4. Specific professional experience related to this assignment.
            1. Project references and contact information.
            2. Experience with design-build project delivery including progressive design- build.
            3. Experience with high-rise construction over $200 million.
            4. Experience with Interacting with local municipalities to coordinate roads, traffic signals, rail crossings, utility connections, etc.
            5. Experience with Lean principals and tools in big room environment.
            6. Experience with delivery of complex MEP systems.
            7. Experience with LEED and ZNE projects.
            8. Experience\understanding    working    with    historical    requirements    and agencies.
            9. Experience\understanding of high-rise code compliance and working with SFM.
            10. Current work assignment(s) and projected completion dates
              1. Availability for this assignment
              2. Project Assignment Approach (maximum 12 pages)
                1. Project team organization chart
                2. Approach to the following activities:

 

  1. Project scheduling and cost estimating for phased approvals.
  2. Interaction with Authorities Having Jurisdiction (AHJ) for phased approvals.
  3. Lean principals and tools in big room environment
  4. Ability to use current software for project management.    Describe competences using.
    1. Reporting/dashboard software (e.g. Power BI)
    2. Scheduling software (e.g. P6)
    3. Cost reporting software
    4. Cloud-based sharing software (e.g. Autodesk, SharePoint, Bluebeam, MS Teams, etc.)
    5. Integration with DGS team for blended staff approach
    6. Quality assurance of projects which are executed by the Design-Build teams
    7. Approach to Joint Venture if more than one CM firm, if applicable
    8. Coordination with Program Management Staff (Jacobs)

 

  1. Written statement of the firm’s qualifications addressing the Selection Criteria 1-16 below. Firms shall respond in writing indicating how they believe their qualification fulfill the requirements of these criteria. Firms must respond to each numbered criterion with complete and organized responses.

 

  1. Commissioning
    1. Explain your enhanced commissioning scope and approach in detail for the project.
    2. Additional Required Documents

      1. Current Statement of Information (can be obtained on the California Secretary of State’s website here). If operating under a fictitious business name, provide all supporting documentation (i.e. fictitious business name statement certified by the appropriate county clerk).
      2. Verification of California license for Professional Engineers, Land Surveyors, or Geologists (can be obtained on the Department of Consumer Affairs website here); or verification of California license for Professional Architects (can be obtained on the Department of Consumer Affairs website here).
      3. If applicable, proof of current certification from the DGS Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS). This information can be obtained here.
      4. Completed and signed California Civil Rights Laws Attachment, available here.
      5. Proof of current registration with the California Department of Industrial Relations. This information can be obtained here.
      6. Darfur Contracting Act Certification. This form can be found here.
      7. Iran Contracting Act Certification. This form can be found here.
      8. The Bidder’s Declaration Form (GSPD-05-105, which can be found here). This form documents subcontracted services.

 

 

The State encourages Small Business Enterprises and Disabled Veteran Business Enterprise participation.

To locate certified firms for subcontracting purposes, start on Cal eProcure (here ). Click on “Small Business / Disabled Veteran Business Enterprise,” then “Search for Certified SB/DVBE Firms.” In the Certification Type, select any combination of Micro Business (MB), Small Business (SB), or Disabled Veteran Business Enterprise (DVBE).

Additionally, there are fields which allow for a narrowing of the search. In the UNSPSC Classifications field, a search can be conducted in which the words “architectural” or “engineering” are used. If, for example, the UNSPSC Classification for Architectural Engineering (81101508) is selected, in addition to Disabled Veteran Business Enterprise (DVBE), Service Area (County) Sacramento (34), a number of DVBE certified firms associated with the Architectural Engineering category are shown.

If you feel your company or your subcontractor qualifies as a small business firm, you may call the Office of Small Business and DVBE Services at (916) 375-4940 for further information. Please note, no preference in the qualifications category can be given to Small Business firms under the contracting law set up for professional services (Architectural, Engineering, Environmental Services, etc.) contracts. Procedures shall assure maximum participation of small business firms, as defined by the Director of General Services pursuant to Government Code Section 14837.

 

Documents must be received no later than 28 May, 2021 at 3:00 PM.

 

Documents shall be submitted to:
Department of General Services
Real Estate Services Division
Project Management and Development Branch
707 3rd Street, 4th Floor
West Sacramento, CA 95605
Attention : Handa Gugel, Contracts Analyst

 

Facsimile (FAX) and e-mail submittals will not be considered.

 

SELECTION CRITERIA

 

  1. Professional experience of firms in relation to the work to be performed. Specifically, the professional experience of the lead firm and any sub-consultants.
  2. Professional experience of principals to be assigned to the project in relation to the work to be performed, especially the lead CPM professional(s)’ success with similar buildings.
  3. Professional experience and training of key personnel to be assigned to the project(s). In addition, their education and relevant certification(s).
  4. Demonstrated competence and specialized experience of the firms providing the staff/expertise necessary to effectively provide services for the work to be performed.
  5. Nature and quality of completed work.
  6. Commissioning CxA plan
  7. Reliability of firm and continuity of proposed firm’s staff and sub-contractors with firm.
  8. Firm’s workload and demonstrated ability to meet schedules.
  9. Location of applicable office(s) for project coordination and services.
  10. Demonstrated experience with but not limited to, LEED, ZNE, sustainability, fire life safety peer reviews consulting services, commissioning, and change management.

 

  1. Demonstrate expertise and experience with coordinating phased large tenant moves
  2. Demonstrate abilities of working knowledge of the latest industry techniques such as: Operating in a “Big Room” environment, Progressive Design-Build, Lean principles, Formal Partnering, Target Value design, use of A3’s and Choosing by Advantages decision making tools, and Last Planner. DGS may utilize elements of these operational tools or none at all. However, DGS is seeking firms who can implement these tools and lead a progressive partnering attitude focused on collaboration to optimize efficiency and value to the state and avoid litigation.
  3. Demonstrated experience and expertise in design-build project delivery, construction of high-rise office buildings including renovations, complex MEP systems delivery, and conducting design reviews.
  4. Demonstrated expertise and experience in construction cost estimating, construction cost control, project scheduling and schedule analysis, claim prevention, review and negotiation, and project dashboards.
  5. Demonstrated ability of project team members to work in coordination with a Program Management Office. Specifically, in ensuring timely communication, sharing of information and best practices, and efficient use of resources.
  6. Demonstrated ability to integrate with an Owner’s staff and consultant team for a blended staff approach.

 

The proposed construction management team shall be comprised of all disciplines necessary to effectively provide essential and ancillary services for the work described for the project.

 

SCHEDULE

Below are the anticipated dates to procure construction project management services.

 

  • Final RFQ Questions Due 19 May 2021
  • RFQ Amendment                 26 May 2021
  • SOQ Submittal Due             28 May 2021
  • Notify Shortlisted Firms       21 June 2021
  • Interviews                        7 July 2021 to 9 July 2021
  • Award Notification             12 July 2021
  • Contract/NTP                   30 August 2021

 

CONTRACT ADMINISTRATIVE PROCESS

Firms will be selected on the basis of written responses to this Request for Qualifications (RFQ) and an Oral Interview.

 

Submittals will be evaluated and scored based upon the above selection criteria for those firms which have complied with the minimum qualification requirements.

 

At least three firms with the highest scores will be selected for the “short list”. These firms will be invited for an interview and asked to make an oral presentation on their firm and its qualifications and experience.

 

Upon completion of all interviews, the firms will be rated in order of preference – 1, 2, 3, etc. The number one firm will be asked to submit a fee proposal. The PMDB will attempt to negotiate a fee for services. In the event a satisfactory agreement cannot be negotiated, the PMDB will terminate negotiations with the firm and begin negotiations with the next ranked firm and so on. After successful negotiations, a contract will be awarded and executed.

 

The State reserves the right to terminate the selection, contract negotiation or contract processing proceedings at any time.

 

Ten percent (10%) retention will be held for all progress payments made to Consultant. When the estimated amount to be retained exceeds ten thousand dollars ($10,000), and the retention continues for a period of 60 days beyond the completion of phased services, upon written request and at the expense of the Consultant, the State will pay the retentions earned directly to a state or federally chartered bank in this state, as the escrow agent. (California Public Contract Code section 6106.5). See California Public Contract Code section 6106.5 (e) for further requirements pertaining to sub-consultants.

 

LABOR COMPLIANCE MONITORING & ENFORCEMENT PROGRAM-CONTRACTOR REGISTRATION

In accordance with Senate Bill 854 (Chapter 28, Statutes of 2014), beginning July 1, 2014 contractors must register with the Department of Industrial Relations at http://www.dir.ca.gov/Public- Works/PublicWorks.html using the online application before bidding on public works contracts in California. The application also provides agencies who administer public works programs with a searchable database of qualified contractors. Application and renewal are completed online with a non-refundable fee of $300.

 

All A&E, Contractors, subcontractors, regardless of tier shall be required to comply with the Monitoring and Enforcement Program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports directly to the DIR as applicable and cooperation with on-site monitoring by DIR personnel if the work performed is covered by prevailing wage laws. Not all work performed by an A&E Firm or its subcontractors regardless of tier are covered by prevailing wage laws. Refer to Labor Code 1771.4 et seq. or visit the website of the DIR for more information.

 

The requirement to list only registered contractors, subcontractors regardless of tier on bids becomes effective on March 1, 2015. The requirement to only use registered contractors, subcontractors regardless of tier on public works projects applies to all projects awarded on or after April 1, 2015.

 

PREVAILING WAGES

Pursuant to Labor Code Section § 1774, the Contractor and any subcontractors, regardless of tier, shall pay not less than the specified prevailing wage rates to all workers employed in the execution of the Contract.

 

Copies of the prevailing rate of per diem wages are on file at the Department of General Services, which shall be made available to all interested parties.

 

The Contractor’s team selected for this work, including all sub-consultants, shall be precluded from participating on the selected Master Architect and/or the Design-Build teams for this project.

 

QUESTIONS

 

All technical questions should be directed to Raaj Patel DGS Project Director III raaj.patel@dgs.ca.gov.

 

All contract related questions and questions regarding the submission of RFQs should be directed to Handa Gugel, Contracts Analyst at (916) 375-4568 or handa.gugel@dgs.ca.gov.

 

The deadline to submit questions is 19 May 2021. Questions submitted after 19 May 2021 will not be answered by DGS.

 



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