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Proposal & Bid Notice Details:



Project Specs:

Notice ID #: 7758

Bid Date: 11/30/2022

Type Of Notice: Invitation to Bid
Location: CA: Upland

Contact: See Notice Summary for details on how to respond to this notice.

Notice Summary:




Bids will be received by the San Antonio Water Company, hereinafter called the “Company”, at 139 North Euclid Avenue, Upland, California 91786, until 2:00 p.m. November 30, 2022.


Each Bid proposal must be submitted along with supporting Documents and bid proposals guarantee, all signed in a sealed envelope, and addressed to the Company at the above referenced address. Each sealed envelope containing a Bid must be plainly marked on the outside as:


Contract Documents and Specifications

For the Construction of:


Holly Drive Reservoir, Phase III in the San Antonio Heights, Upland, CA. – CO# 1602


and the envelope should bear on the outside the name of the Bidder, his address and his license number.  If forwarded by mail, the sealed envelope containing the Bid must be enclosed in another envelope, labeled as shown in the advertisement for Bid, and addressed to:


San Antonio Water Company

139 North Euclid Avenue

Upland, California 91786


Bidders are advised that in selecting a Contractor, Company reserves the right to consider the financial responsibility and general competency of each Bidder, as well as Contractor’s reputation within the industry.  Company expects each Bidder to fully and truthfully disclose all information required of the Bidder by the Bidding Documents.  Each Bidder must be properly licensed and must sign and submit with Contractor’s Proposal, Bidding Schedule / Declaration, the Bidder’s Statement of Experience and References, Financial Statement (if requested), Plan for Construction, Bidding sheets, list of manufacturers, Bidder’s Statement on Previous Contracts subject to EEO Clause, Certification of Non-segregated Facilities, Labor Code Certification, Certificate of Non-Discrimination, License Number Statement and other Supporting Documents. All Bidders shall supply the names and addresses of major material Suppliers and subcontractors as set forth in the bid.


All bid proposals shall be opened and read at the time and place set forth in the Notice Inviting Bids herein.  Bidders and/or their authorized representatives are invited to be present.  The award, if made, will be made within ten (10) days of the opening.  The Company’s policy is to award to the lowest responsible Bidder who can comply with the projected delivery and/or completion schedules. The Company may make such investigations as he deems necessary to determine the ability of the Bidder to perform the work, and the Bidder shall furnish to the Company all such information and data for this purpose as the Company may request.  The Company reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Company that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the work contemplated therein.  The Company reserves the right to reject any and all bids, to waive any irregularity, minor defects, or to award the subject Contract to other than the lowest Bidder.  Notice of Award shall be made to a successful Bidder in writing and mailed to the address as set forth on the signature page of the Bidding Documents.


All Bids must be made on the required Bid forms. All blank spaces for Bid prices must be filled in, in ink or typewritten, and the Bid form must be fully completed and executed when submitted.  Only one copy of the Bid form is required.


In the event there is more than one bid item in a Bidding Schedule, the Bidder shall furnish a price for all bid items in the schedule, and failure to do so will render the Proposal informal and may cause its rejection.  The Bidder shall state in figures, the unit pieces or the specific sums as the case may be, for which he proposes to supply the labor, materials, supplies or machinery, and completely perform the Contract.  The total amount of each item bid and the total amount of the bid shall be stated in words and figures.


If the unit price and total amount named by a Bidder for any items are not in agreement, the unit price alone will be considered, as representing the Bidders intention and the total will be corrected to conform thereto.  Quantities set forth in the bidding sheet are estimates of the amount of materials and equipment to be furnished and the amount of work to be done, and are given only as a basis for comparison of bids.  Final payment shall be made for the actual final quantities of the items at the unit prices bid in the proposal. 


Each Bidder shall complete the attached Bid Proposal and Supporting Documents including any addenda or bulletins issued before receipt of bids and public opening of same.  Each blank of each page shall be completed in full. The completed forms shall be without interlineations, alterations, or erasures; however, Bidder may correct errors by striking or lining out mistakes, entering corrections immediately there above and initialing the strikeout.


Company may, at its discretion, reject any bid to which the Bidder has added conditions, limitations, provisions, or any interlineations or alterations. Unauthorized conditions, limitations, or provisions attached to the Proposal will render it non-responsive and may cause its rejection.  The completed Proposal forms shall be without interlineation, alterations or erasures.  Alternative proposals will not be considered unless specifically requested.  Oral, telephonic proposals or modifications will not be considered.  A person, firm, or corporation shall not be allowed to make or file, or to be interested in, more than one bid, except an alternative bid when specifically requested; provided however, a person, firm, or corporation who has submitted a sub-proposal to a Bidder submitting a Proposal, or who has quoted prices on material to such Bidders, is not thereby disqualified from submitting a sub-proposal or firm quoting prices to other Bidders submitting proposals, or from submitting a Proposal as a prime Contractor.  Company may also, at its discretion, reject any bid for which the Bidder has failed to supply all requested information or has misrepresented any of same information.  Company will not consider alternative proposals unless they are called for by these instructions or the supplemental proposals on forms other than those bound herein, and those forms shall not be removed from the bound volume.


Separate copies of Bidder’s Proposal with Supporting Documents are available for Bidder’s use.  Bidder shall retain said copies for Contractor’s record.  They shall not be submitted as a proposal.


Company will not consider any proposal, which is not complete.


Should a Bidder find discrepancies in, or omissions from the Special Provisions, General Provisions, Drawings, or other Documents bound herein, or should Contractor be in doubt as to their meaning, Contractor should immediately notify the Company who may send a written clarification to all Bidders.

If the Bid Proposal is made by an individual, it shall be signed and Contractor’s full name and address shall be given; if it is made by a co-partnership, it shall be signed with the co-partnership name by one of the partners, who shall sign Contractor’s own name and, in addition, the name and address of each partner shall be given; if it is made by a corporation, the name of the corporation shall be signed by its duly authorized officer, or officers, attested by the corporation seal, and the names and titles of all current officers of the corporation shall be given.


Any bid may be withdrawn prior to the above scheduled time for the opening of Bids or authorized postponement thereof.  The Bidder by means of a written request, signed by the Bidder or their properly authorized representative may withdraw the Proposal.  Such written request must be delivered to the place stipulated in the Notice Inviting Bids for receipt of proposals prior to the scheduled closing time for receipt of proposals. No Proposal may be withdrawn after the hour fixed for opening bids without making the accompanying certified or cashier’s check, or Bidder’s bond, subject to forfeiture as liquidated damages in like manner as in the case of failure to execute the Contract of furnish required bonds as hereinafter provided.  Any bid received after the time and date specified shall not be considered.  No Bidder may withdraw a Bid within ten (10) days after the actual date of the opening thereof.  Should there be reasons why the Contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the Company and the Bidder.


Bidders must satisfy themselves of the character of the work to be performed by examination of the site and review of the Drawings and Specifications, including Addenda. Each Bidder is responsible for inspecting the site and for reading and being thoroughly familiar with the Contract Documents.  The failure or omission of any Bidder to do any of the foregoing shall in no way relieve any Bidder from any obligation in respect to his Bid.  After bids have been submitted, the Bidder shall not assert that there was a misunderstanding concerning the nature of the work to be done.


The Company shall provide to Bidders, prior to Bidding, all information, which is pertinent to, and delineates and describes, the land owned and rights-of-way acquired or to be acquired.


The Contract Documents contain the provisions required for the construction of the Project.  Information obtained from an officer, agent, or employee of the Company or any other person shall not affect the risks or obligations assumed by the Contractor or relieve him from fulfilling any of the conditions of the Contract.


Each Bid must be accompanied by a Bid Bond (on the required form) payable to the Company for ten (10) percent of the total amount of the bid.  Each bid proposal shall be accompanied by a certified or cashier’s check or bid bond (bid bond shall be submitted on the form attached herein), or equivalent substitution of sureties for an amount of not less than 10 percent of the total bid amount named in the Bidding Sheet. Said check, bond or substitute shall be made payable to the Company and shall be given as a guarantee that the Bidder will enter into the Contract described in the Notice Inviting Bids herein if awarded the work.  By submitting a proposal, each Bidder agrees that the Company may retain the bid proposal guarantee as liquidated damages if the Bidder is awarded the work but fails to or refuses to timely enter the Contract except as may otherwise be required by California Government Code Sections 37933-37935.  As soon as the Bid prices have been compared, the Company will return the Bonds of all except the three lowest responsive and responsible Bidders.  When the Agreement is executed, the bonds of the two remaining unsuccessful Bidders will be retained until all Contract Documents have been executed and approved, after which it will be returned.

Bonds and Insurance Certificates must be in the form required by the Company (substitutions are not permitted) and the Company must be authorized to do business in the State of California.  Surety Companies executing bonds must possess a certificate of authority from the California Insurance Commissioner authorizing them to write surety insurance defined in Section 105 of the California Insurance Code.  Surety Companies executing bond must also appear on the “Treasury List” of companies holding a Certificate of Authority as acceptable surety on Federal Bonds and posses an underwriting authority limitation exceeding the contract amount.


The successful Bidder shall, upon receipt of Notice of Acceptance of Contractor’s bid, promptly secure with a responsible corporate surety or sureties approved by the Company, a Payment Bond and a Contract Performance Bond (on the required form), each in the amount of one hundred (100) percent of the Contract Price, will be required for the faithful performance of the Contract.  Contractor may, upon written request, and at his sole expense after approval by the Board of Directors, deposit substitute securities referenced in Government Code Section 16430, or bank or savings and loan certificates of deposit, as authorized by Public Contract Code Section 22300 in lieu of retention monies withheld to ensure performance.


Attorneys-in-fact who sign Bid Bonds or Labor and Material Payment Bonds and Contract Performance Bonds must file with each Bond a certified and effective dated copy of the Power of Attorney.


The party to whom the Contract is to be awarded will be required to execute the Agreement and submit the Payment Bond, Contract Performance Bond and Insurance Certificates on the required forms within ten (10) calendar days from the date when the necessary Contract Agreement, Bonds, and Insurance Certificate forms and Notice of Award are delivered to lowest responsive Bidder.  A corporation to which an award is made will be required, before the Contract is finally executed, to furnish evidence of its corporate existence and of the authority of the officer signing the Contract and bond for the corporation to so sign.  In case of failure of the Bidder to execute the Agreement, the Company may, at its option, consider the Bidder in default; in which case the Bid bond accompanying the proposal shall become the property of the Company.


The Company, within ten (10) days of receipt of acceptable Labor and Material Payment bond, Contract Performance Bond, Insurance Certificate & Special Endorsement, and Agreement signed by the party to whom the Agreement was awarded, shall sign the Agreement and return to such party an executed duplicate of the Agreement.  Should the Company not execute the Agreement within such period, the Bidder may, by Written Notice, withdraw his signed Agreement.  Such notice of withdrawal shall be effective upon receipt of the notice by the Company.


A Notice to Proceed will be issued by the Company as a part of this Contract within ten (10) days of the execution of the agreement by the Company.  Should there be reasons why the Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between the Company and Contractor.  If the Notice to Proceed has not been issued within the above-specified period or within the period mutually agreed upon, the Contractor may terminate the Agreement without further liability on the part of either party.


The Company may make such investigations as he deems necessary to determine the ability of the Bidder to perform the Work, and the Bidder shall furnish to the Company all such information and data for this purpose as the Company may request.  The Company reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Company that such Bidder is properly qualified to carry out the obligations of the Agreement and to complete the Work contemplated therein.


The Company reserves the right to reject all bids.


Award, if made, will be made to the lowest responsive and responsible Bidder, as determined by the Company.


All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the Project shall apply to the Contract throughout.  The Bidder’s attention is directed to the Standard Specifications for Public Works construction and modifications of the Special Provisions bound herein for additional requirements of the Proposal and Contract Documents.


Each Bidder is responsible for inspecting the site and for reading and being thoroughly familiar with the Contract Documents.  The failure or omission of any Bidder to do any of the foregoing shall in no way relieve any Bidder from any obligation in respect to his Bid.


All work shall be completed within One Hundred and Fifty (150) calendar days.

To view Plans and Specifications for this project please contact Jeannette Barlow with TKE Engineering, Inc. at (951) 680-0440 or via email at .

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