DEPARTMENT OF GENERAL SERVICES (DGS)-RFQ-RESD-PMDB 2023-19-FOR, MASTER ARCHITECT-D/B PHASE CHP PROJECT Full version w/Map.
Request for Qualifications (RFQ)
Department of General Services
Real Estate Services Division
Project Management and Development Branch
The Department of General Services (DGS), Real Estate Services Division (RESD), Project Management and Development Branch (PMDB) is requesting Statements of Qualifications (SOQ) from firms, pursuant to Government Code §4525 et seq.
I. PROJECT DESCRIPTION
RESD-PMDB 2023-19 MASTER ARCHITECT – DESIGN-BUILD PHASE CALIFORNIA HIGHWAY PATROL QUINCY, PLUMAS COUNTY, CA NORWALK, LOS ANGELES COUNTY, CA POMONA, LOS ANGELES COUNTY, CA SAN BERNARDINO, SAN BERNARDINO COUNTY, CA Delivery: Design-Build
These projects are a part of a statewide replacement program of CHP Facilities throughout California. The facilities will comply with all Division of the State Architect (DSA) Essential Service Act requirements. Site work may include, but is not limited to, access roads, demolition, hazardous materials, parking lots, landscaping, sidewalks, fencing, utilities, and all appurtenances.
The projects will construct new CHP offices of varying sizes ranging from 25,000 nsf to 50,000 nsf. Each project shall include site improvements, potential demolition, potential hazardous material abatement, public and secured parking, main office building and appurtenances, site security and CCTV systems, modular systems furniture, fuel island and communication towers (as dictated by the CHP Program).
The projects will be designed and constructed via the Design-Build delivery method. The successful Design-Build Entity will be responsible to design and construct the new facilities pursuant to the approved performance criteria which is defined by a Design-Build Request for Proposal (RFP).
The estimated cost of construction for the projects ranges from approximately $40,000,000 to $60,000,000.
II. SCOPE OF SERVICES
Provide professional architectural, engineering and management services as a Master Architect/Engineer for the Design/Build construction of the CHP Facilities for operation by the California Highway Patrol (CHP).
The Firm shall provide professional architectural and engineering design, and additional services as required as a Master Architect/Engineer. The responsible party for the Master Architect/Engineer shall be an architect or engineer licensed to practice in the State of California (CA) and all work shall be performed under and approved by a licensed design professional. The firm shall have experience in the design and construction project management for construction of facilities of similar size and complexity which utilized a design-build delivery process; knowledge of the design and operation of state buildings; knowledge of the sustainable design process and design excellence including “Leadership in Energy & Environmental Design” (LEED™); Knowledge of the Division of State Architect (DSA) program for Essential Services Buildings Seismic Safety Act;
and, familiarity with preliminary site assessments, guidelines and performance criteria, value engineering and/or systems proposals, on-site construction representation/observation and reporting including, but not limited to, tenant move-in, facility activation and post-occupancy, preparation and review of punchlists, Building Commissioning, close-out activities, and other project management services as needed by the scope of the project. Services for the four concurrent projects may include the following:
Monitor Design-Builder for compliance with the Request for Proposal (RFP), code and sustainability requirements
Review Design-Build team’s systems confirmation packages and design/construction phase submittals for compliance with RFP criteria
Review and response to Requests for Clarification during design and construction phase
Analysis of value engineering/systems proposals.
Review baseline schedule(s) and schedule updates
Review project cost budget(s) and cost estimates
Claims review and negotiation
Review documents for errors/omissions, and overall coordination between plans/specs and other overall project management services needed by scope of project.
Constructability review and analysis.
Assist with public outreach.
Periodic construction observation
Note: It is not permissible for the firm or any team member (individual, firm, sub-consultant or subsidiary or affiliate thereof) to also participate on the Design-Build team(s). The firm selected for this work and all sub-consultants are precluded from participating in any of the construction or other competitively bid contract work on this project.
Firms that are interested in providing professional services for this contracting opportunity shall submit the following information in 8.5” x 11” format (11-point font or greater) with each of the numbered sections collated in a separate tab. Firms shall ensure that their written responses indicate how they meet the Selection Criteria in Section V below.
Submit two (2) hard copies of the following, and one (1) electronic copy as detailed below:
1. Letter of interest that includes the Federal Identification Number (FEIN) of the firm as well as the person authorized to negotiate and sign all agreements.
2. Executive Summary (2 pages maximum).
3. Federal Form SF330 (“Architect-Engineer Qualifications”) Parts I & II for your firm, and Federal Form SF330 Part II for any proposed sub-contractors. The current revision of these forms is available on the GSA Webpage for SF330.
a. For each resume, firms may supplement the Form 330 (no more than one supplemental page per person) with further information on each individual’s proposed project assignment and responsibilities, their specific professional experience related to this assignment, and their current work assignment(s) and projected completion dates.
4. Written statement of the firm’s qualifications that is responsive to the selection criteria below. Firms shall respond in writing indicating how they believe their qualifications fulfill the requirements of these criteria. Firms must respond to each numbered criterion with complete and organized responses.
5. Additional Required Documents
a. Current Statement of Information (can be obtained on the California Secretary of State’s website). If operating under a fictitious business name, provide all supporting documentation (i.e. fictitious business name statement certified by the appropriate county clerk).
The State encourages Small Businesses and Disabled Veteran Business Enterprises participation.
To locate certified firms for subcontracting purposes, start on Cal eProcure. Website link to CaleProcure. Click on “Small Business / Disabled Veteran Business Enterprise,” then “Search for Certified SB/DVBE Firms.” In the Certification Type, select any combination of Micro Business (MB), Small Business (SB), or Disabled Veteran Business Enterprise (DVBE).
Additionally, there are fields that allow for a narrowing of the search. In the UNSPSC Classifications field, a search can be conducted in which the words “architectural” or “engineering” are used. If, for example, the UNSPSC Classification for Architectural Engineering (81101508) is selected, in addition to Disabled Veteran Business Enterprise (DVBE), Service Area (County) Sacramento (34), a number of DVBE certified firms that associate with the Architectural Engineering category are shown.
If you feel your company or your subcontractor qualifies as either, visit the website link to DGS SB & DVBE for more information or call OSDS at (916) 375-4940 for further information.
Please note that no preference in the qualifications category can be given to Small Business firms under the contracting law set up for professional services contracts (Architectural, Engineering, Environmental Services, etc.). Procedures shall assure maximum participation of small business firms, as defined by the Director of General Services pursuant to Government Code Section 14837.
III. SUBMISSION INFORMATION AND DEADLINE
Hard copy documents must only be received by mail at the location below. Hand delivered or dropped off documents will NOT be accepted and must be postmarked no later than
Friday, February 16, 2024, at 5:00 P.M.
Address for Submission:
Department of General Services
Real Estate Services Division/
Project Management & Development Branch
Attn.: Sarah Jackson, Contracts Analyst & Nora Sandstedt, Contracts Technician
Facsimile or e-mail submittals will not be considered.
IV. SELECTION CRITERIA
Submitted SOQ packages will be evaluated on the 24 areas listed below.
Consultant team shall be comprised of all disciplines necessary to effectively provide essential and ancillary services for the work described for the project. Team shall be experienced with designs of similar nature, size and complexity.
1. Professional experience of the firm(s) in relation to the work to be performed – list lead firm, and any sub-consultants, inclusive of intended role(s) and relevant experience, list each person with their role and office location for all staff identified as a part of this proposal (identify staff of sub-consultants similarly but separately).
2. Professional experience of the principals to be assigned to the project – List assigned principals of firm indicating education, training, certification(s), experience, location and other relevant information.
3. Professional experience and training of key personnel, including management – list education, certification and training, and relevant experience and expertise in the design and construction of:
4. Demonstrated competence and specialized experience of firm.
5. Nature and quality of completed work.
6. Reliability of firm and continuity of proposed firm’s staff and sub-consultants with firm.
7. Firm’s workload and demonstrated ability to meet schedules.
8. Location of applicable firm office(s) and personnel for project coordination and services.
9. Demonstrated effectiveness of Quality Assurance and Control program and procedures being utilized by firm.
10. Demonstrated ability in the program elements defined in the Leadership in Energy and Environmental Design (LEED™) accreditation program.
12. The professional experience of the lead design professional responsible for the design of project. Provide the lead designer’s name and profile including education, relevant recent experience including graphics and/or photographs, availability to project, tenure with firm and responsibilities to project.
13. Demonstrated experience and expertise in design-build phase project design, review, evaluation and verification.
14. Demonstrated experience and expertise in design-build phase construction review and verification.
15. Demonstrated experience and expertise in design-build phase project scheduling and construction cost evaluation and cost-benefit analysis. Demonstrated experience and expertise in construction claims review and analysis.
16. Demonstrated effectiveness of the Quality Assurance program and procedures being utilized by firm.
17. Demonstrated expertise and experience in construction project scheduling, value engineering and cost benefit analysis.
18. Demonstrated expertise and experience in general management and administration of a design-build project.
19. Demonstrated expertise and experience in construction claims prevention, review and negotiation.
20. Demonstrated expertise and experience in providing professional advice and leadership to the State in the role of an extension to the staff to enable the project to be completed within the authorized scope, budget, and schedule, with no adverse legal action and to the satisfaction of the state.
21. Demonstrated ability of coordinating and working with various governmental subdivisions, jurisdictions, and municipalities.
22. Demonstrated LEED and ZNE experience and capabilities.
23. Demonstrated expertise and experience in providing services as Criteria Architect/Engineer.
24. Demonstrated expertise and experience in cost estimating, scheduling, and phasing, value engineering and cost benefit analysis.
Consultant team shall be comprised of all disciplines necessary to effectively provide services for the work described for the project including, but not limited to: architectural, civil, landscape, structural, mechanical, electrical, space programming review, design reviews, interior design, construction project management, constructability review, cost estimating, scheduling and phasing, site development and infrastructure, security systems, traffic, public outreach, acoustical, fire/life safety, wind, information technologies/telecommunications, building automation systems, soils, surveying, hazardous material, sustainable design, LEED, and commissioning. Consultant team shall be experienced with design-build projects of similar nature, size and DSA Essential Service requirements.
Firms SOQ will respond in writing showcasing how their experience fulfills the requirements of the above criteria.
V. CONTRACT ADMINISTRATIVE PROCESS
Firms will be selected on the basis of written responses to this RFQ and an oral interview.
Submittals will be evaluated and scored based upon the above selection criteria for those firms who have complied with the minimum qualification requirements.
Typically, three firms with the highest scores will be selected for the “short list.” These firms will be invited for an interview and asked to make an oral presentation on their firm and its qualifications and experience.
Upon completion of all interviews, a single firm will be selected. The selected firm will be asked to submit a fee proposal specifying the hourly rates for specific classifications of employees, subcontractors, and/or services to be provided. The State will enter into negotiations to create fixed rates. In the event that a satisfactory agreement cannot be negotiated, the State will terminate negotiations with that firm and begin negotiations with the next ranked firm, and so on. After successful negotiations, a contract will be awarded and executed.
The State reserves the right to terminate the selection proceedings at any time.
Ten percent (10%) percent retention will be held for all progress payments made to consultant. When the estimated amount to be retained exceeds ten thousand dollars ($10,000.00), and the retention continues for a period of 60 days beyond the completion of phased services, upon written request and at the expense of the consultant, the State will pay the retentions earned directly to a state or federally chartered bank in this state, as the escrow agent. Website link to Public Contract Code § 6106.5. Visit the website link for Public Contract Code § 6106.5 (e) for further requirements pertaining to sub-consultants.
VI. Labor Compliance Monitoring & Enforcement Program - Contractor Registration
Pursuant to Labor Code § 1725.5, contractors must register with the Department of Industrial Relations (DIR) as a public works contractor to bid on, be listed in a bid proposal or engage in the performance of any public works contract. The application also provides agencies that administer public works programs with a searchable database of qualified contractors. Application and renewal are completed online DIR Contractor Registration Info Page. The current annual fee can be located on the DIR website. The registration period coincides with the fiscal year.
Firms submitting Statements of Qualification must list their Department of Industrial Relations (DIR) registration number, as well as the DIR registration number for each listed subcontractor. Which subcontractor is assigned to each registration number must be clear. If a coverage determination has been provided by DIR, the coverage determination letter may be submitted in lieu of a DIR registration number.
All A&E contractors and subcontractors shall be required to comply with the monitoring and enforcement program, including, but not limited to, contractor registration, submittal of electronic certified payroll reports (eCPRs) directly to the DIR as applicable and cooperation with on-site monitoring by DIR personnel if the work performed is covered by prevailing wage laws. Not all work performed by an A&E Firm or its subcontractors are covered by prevailing wage laws. Refer to Labor Code § 1771.4 et seq. and the website link to the Prevailing Wage Requirements.
Copies of the prevailing rate of per diem wages are on file at the Department of General Services, which shall be made available to all interested parties. Additionally, these prevailing wage rates are available on the DIR website. Website link to the DIR Prevailing Wage Determination page.
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
VIII. ECONOMIC SANCTIONS
Firms submitting an SOQ must be advised of Executive Order N-6-22 Russia Sanctions. On March 4, 2022, Governor Gavin Newsom issued Executive Order (EO) N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a SOQ, the submitting firm represents that it is not a target of Economic Sanctions. Should the State determine the submitter is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Bidder’s SOQ any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.
All technical questions should be directed to Paul Chambers, Project Director III, (916) 375-4516, firstname.lastname@example.org.
All questions regarding the submission of SOQs should be directed to Sarah Jackson, Contracts Analyst at email@example.com.